Customers

The company-wide ECM system of ALLERGOPHARMA, a company active in the regulated pharmaceutical environment, must meet a wide range of demanding requirements with regard to electronic archiving.

The Institute of Forensic Medicine at the Charité uses the forensic laboratory information management system of OPTIMAL SYSTEMS and replaces several individual IT solutions that were previously used for the digital information management of the forensic laboratory.

The company was facing challenges after expanding to various new locations and into new business areas, because the efficiency and effectiveness of various company processes were suffering as a result of this expansion. After its successful implementation, the enaio® ECM solution is in use across the company.

Faced with a steadily increasing documentation and administrative effort exacerbated by insufficient space and personnel, Harzklinikum Dorothea Christiane Erxleben decided to introduce a company-wide enterprise content management (ECM) system back in 1998. Since then, the OPTIMAL SYSTEMS software has been in use.

Electronic patient files for holistic treatment.

The non-profit wanted to introduce a modern IT infrastructure based on a central DMS for handling all information and documents arising in the clinic. Another goal was to integrate the existing IT systems and to digitally map all previously paper-based processes.

In order to ensure efficient data management, Katholische Kinderkrankenhaus Wilhelmstift GmbH decided to introduce a modern archiving solution. After an in-depth review of solutions from various providers, Katholische Kinderkrankenhaus Wilhelmstift GmbH opted for the enaio® enterprise content management software from OPTIMAL SYSTEMS.

The digital dictation tool, combined with electronic speech recognition in the enaio® solution for rehabilitation clinics, has proven particularly useful for the Münsterland Clinic in Bad Rothenfelde as it helps to save a lot of time.

enaio® is used in nearly half of all workstations in the network. The result is a network in which 330,000 pages of documentation are captured and stored in the correct parts of patient files each year.

All in all, processes run quicker with software from OPTIMAL SYSTEMS, costs related to paper and archive space are eliminated or reduced.

In order to better meet regulatory requirements and different market demands, the company introduced the enterprise content management system from OPTIMAL SYSTEMS several years ago. Paper-based processes have been mapped to a single IT system.

The ECM suite from OPTIMAL SYSTEMS contains all the important functiona­lities for the security of medical and management documents and data and offers audit-proof archiving for the legally specified time periods.

enaio® is being used in clinical departments such as surgery, psychiatry, or pediatrics, among many others. The ECM software was also introduced in administration. The HR department is soon to benefit from the advantages of digital personnel records because all processes related to personnel management will be consistently implemented as digital workflows.

The hospital has been using enaio® since 2008 and has been continuously expanding the system since then. The long-term goal is to completely eliminate media discontinuities in document transmission.

After introducing the enaio® ECM system, the hospital can now bundle data from various sources in electronic records and archive them digitally in an audit-proof manner. enaio® introduced a hospital-wide information platform, greatly improved transparency, and provides an overview of all data and documents.