Enterprise Content Man­age­ment from a Single Source

We combine regional competency with 30 years of software experience in the OPTIMAL SYSTEMS Group.

Creating. Digital. Knowledge.

Leveraging the opportunities of digital information management calls for finding timely solutions to individual challenges. This applies equally to technological firms such as Schoeller Bleckmann, tourism companies such as FMTG, and charitable organizations such as the Red Cross.

This is exactly where the Austrian OPTIMAL SYSTEMS site comes into play. We’ve been involved in digital document management from its earliest days. As a subsidiary, we can draw upon 30 years of experience in the OPTIMAL SYSTEMS group.

We have had our sights firmly set on Austria since 2011. We are familiar with the needs of local industrial corporations and service providers, and are extremely well-networked in the Austrian economy. Our success is built on excellent software solutions, as well as what underlies them: Our experience is what our customers really appreciate. We’re proud to contribute to the success of our Austrian customers.

We’re looking forward to accompanying you along your path to perfect information management. Enter the digital future with us!


  • founded 1991
  • 540 employees
  • 16 locations in Austria, Germany, Switzerland and Serbia
  • 73.1 Mio. Euro turnover in 2020/21
  • 30 countries with customers and partners
  • 2,560 installations
  • 627,000 users

Our top solutions

OPTIMAL SYSTEMS offers solutions for a wide range of scenarios.
Our ECM software can be adapted to your needs.

The document management functions of enaio® streamline the creation of documents and information of various types and control how they are processed, accessed and exchanged between various persons. This solution thus helps you to efficiently control and organize the flow of information in your company. You and your employees gain full transparency over who made changes to which documents and when.

Many companies still process their invoices on paper. This results in increasing error rates, long processing times, and a lack of an overview. In the worst-case scenario, discounts can no longer be provided, and payment deadlines can’t be upheld. Moreover, invoice storage is costly. Switching to electronic invoices with enaio® can save a company up to 80 percent on costs and unleash unused labor potential.

An electronic archive does not need shelf space: Systems for digital archiving optimize the processes in your company and save time and money. The right archiving software offers you a variety of advantages and is the basis of your workflows. Centralized storage allows team members to access documents at any time and from any location. This simplifies workflows across teams.

Business process management and electronic process management involve a large number of complex processes. Making these transparent and simplifying them by leveraging new synergies are two of the core goals of our software. The enaio® ECM solution optimizes the flow of information from person to person and from location to location.

enaio® classify is a professional classification component with an integrated validity check that automatically recognizes and correctly classifies forms and receipts. This makes it an ideal complement to the capture functions of enaio® capture and is suitable, for example, for the development of largely automated incoming invoice processing solutions.

Generally speaking, SAP does not map important functional areas such as digital archiving or e-mail management. That’s why SAP offers a certified archive interface with which documents, data, and receipts can be exported. enaio® adds ECM functions to SAP that support various archiving and document management scenarios along the entire transaction chain.

OPTIMAL SYSTEMS provides dedicated enaio® interfaces for Microsoft Dynamics NAV and Dynamics AX, each of which extends the respective solution with audit-proof archiving or receipts, sophisticated document management, and digital workflows for incoming invoice processes, release procedures, and other jobs. NAV or AX receipts thus become part of a comprehensive and searchable ECM document pool that includes correspondence, Office documents, e-mails, presentations, and much more. For you this translates into faster receipt processing and searches. Moreover, the ability of your employees to provide information increases substantially.

Our top solutions

OPTIMAL SYSTEMS offers solutions for a wide range of scenarios.
Our ECM software can be adapted to your needs.

Glowing Customers – Based on Years of Trust

Many customers from the fields of industry and service rely on OPTIMAL SYSTEMS software.

Working together.

We’re searching for innovators, planners, and visionaries; in other words, movers and shakers interested in an exciting work environment and supporting our customers along their path to digitalization.

Our Partners

Strong partners are the key to success. Thanks to our network of technology and solution partners, enaio® is used in all kinds of different scenarios.

Your Points of Contact in Vienna

Phillip Stimmeder

Phillip Stimmeder

Head of Solution Sales

Markus Poller, Managing Director OPTIMAL SYSTEMS Vienna

Markus Poller

Managing Director, OPTIMAL SYSTEMS Vienna

After studying computer science in the 1990s, Markus Poller joined a renowned management consultancy in Munich, co-founded a venture capital-financed IT start-up and most recently held a management position at an IT company in Austria. His experience covers a broad spectrum of industries in the field of data and information management. Since May 2019 he has been Managing Director of OPTIMAL SYSTEMS Austria.

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