Ein Blick auf einen Flusszweigung und Gebäude in Wien

Enterprise Content Man­age­ment from a Single Source

We combine regional competency with 30 years of software experience in the OPTIMAL SYSTEMS Group.

Our top solutions

OPTIMAL SYSTEMS offers solutions for a wide range of scenarios.
Our ECM software can be adapted to your needs.

The document management functions of enaio® streamline the creation of documents and information of various types and control how they are processed, accessed and exchanged between various persons. This solution thus helps you to efficiently control and organize the flow of information in your company. You and your employees gain full transparency over who made changes to which documents and when.

Many companies still process their invoices on paper. This results in increasing error rates, long processing times, and a lack of an overview. In the worst-case scenario, discounts can no longer be provided, and payment deadlines can’t be upheld. Moreover, invoice storage is costly. Switching to electronic invoices with enaio® can save a company up to 80 percent on costs and unleash unused labor potential.

An electronic archive does not need shelf space: Systems for digital archiving optimize the processes in your company and save time and money. The right archiving software offers you a variety of advantages and is the basis of your workflows. Centralized storage allows team members to access documents at any time and from any location. This simplifies workflows across teams.

Business process management and electronic process management involve a large number of complex processes. Making these transparent and simplifying them by leveraging new synergies are two of the core goals of our software. The enaio® ECM solution optimizes the flow of information from person to person and from location to location.

enaio® classify is a professional classification component with an integrated validity check that automatically recognizes and correctly classifies forms and receipts. This makes it an ideal complement to the capture functions of enaio® capture and is suitable, for example, for the development of largely automated incoming invoice processing solutions.

Generally speaking, SAP does not map important functional areas such as digital archiving or e-mail management. That’s why SAP offers a certified archive interface with which documents, data, and receipts can be exported. enaio® adds ECM functions to SAP that support various archiving and document management scenarios along the entire transaction chain.

OPTIMAL SYSTEMS provides dedicated enaio® interfaces for Microsoft Dynamics NAV and Dynamics AX, each of which extends the respective solution with audit-proof archiving or receipts, sophisticated document management, and digital workflows for incoming invoice processes, release procedures, and other jobs. NAV or AX receipts thus become part of a comprehensive and searchable ECM document pool that includes correspondence, Office documents, e-mails, presentations, and much more. For you this translates into faster receipt processing and searches. Moreover, the ability of your employees to provide information increases substantially.

We’ll keep you on the edge of your seat: Meet with us and learn about key future topics.

How to properly organize work in a complex environment – through digitization and automation

How to properly organize work in a complex environment – through digitization and automation

DMS and Collaboration: the Best of both Worlds

DMS and Collaboration: the Best of both Worlds

Document management and AI: a perfect match?

Document management and AI: a perfect match?

Long-term archiving in the cloud: more than “just” compliance?

Long-term archiving in the cloud: more than “just” compliance?

New Study: Has Digitization Made its Way into HR?

New Study: Has Digitization Made its Way into HR?

Digital Workplace: Definition, Benefits, New Work

Digital Workplace: Definition, Benefits, New Work

Document versioning: What you need to know

Document versioning: What you need to know

Digitalization of business processes – the most important factors

Digitalization of business processes – the most important factors

Gaia-X: Europe’s fight for digital sovereignty

Gaia-X: Europe’s fight for digital sovereignty

Enterprise-wide digitization: The first step is crucial

Enterprise-wide digitization: The first step is crucial

Audit-proof archiving of documents: a checklist

Audit-proof archiving of documents: a checklist

DMS vs. ECM: What is managed here?

DMS vs. ECM: What is managed here?

Incoming invoices: From verification to storage

Incoming invoices: From verification to storage

The digital future of HR

The digital future of HR

More AI, more cloud: digitization in the pharma industry

More AI, more cloud: digitization in the pharma industry

Microsoft 365 – what it does and what it offers

Microsoft 365 – what it does and what it offers

Repository Manager 5: New SAP ILM Certificate

Repository Manager 5: New SAP ILM Certificate

Release of version enaio® 11.0: new functions for more efficient work

Release of version enaio® 11.0: new functions for more efficient work

OPTIMAL SYSTEMS awarded as “Leading Employer”

OPTIMAL SYSTEMS awarded as “Leading Employer”

Gregor Wolf takes over management of OPTIMAL SYSTEMS

Gregor Wolf takes over management of OPTIMAL SYSTEMS

OPTIMAL SYSTEMS releases new version of enaio®

OPTIMAL SYSTEMS releases new version of enaio®

Kyocera-Management visits OPTIMAL SYSTEMS in Berlin

Kyocera-Management visits OPTIMAL SYSTEMS in Berlin

Top employer: FOCUS Business honours OPTIMAL SYSTEMS for the second time!

Top employer: FOCUS Business honours OPTIMAL SYSTEMS for the second time!

OPTIMAL SYSTEMS at the DIGITAL FUTUREcongress 2019

OPTIMAL SYSTEMS at the DIGITAL FUTUREcongress 2019

OPTIMAL SYSTEMS is top employer for mid-sized companies 2019

OPTIMAL SYSTEMS is top employer for mid-sized companies 2019

Glowing Customers – Based on Years of Trust

Many customers from the fields of industry and service rely on OPTIMAL SYSTEMS software.

Karim Hammami, OPTIMAL SYSTEMS Österreich

Call us at
or contact us now in writing
letter icon