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We are the specialist for digitization in the textile and apparel industry

A person uses a laptop as a robotic arm places a blue shirt on a monitor showing an online clothing store.

Welcome to OPTIMAL SYSTEMS

You know how it is: Collections are changing faster than ever, supply chains are becoming more complex, and at the same time your customers expect full transparency. In the textile and apparel industry, everything has to fit together today – from the first design to delivery.
That’s exactly where we come in.

Our ECM solutions: information at your fingertips

We help companies organize their information and documents so they truly support everyday work. Instead of spending time searching, you have everything at your fingertips – whether it’s technical data, supplier documents, or customer information.

What this means for you:

  • You keep control of all documents throughout your processes
  • Information is quickly available to everyone involved
  • Processes become clearer, more transparent, and more efficient
  • Your existing system environment (e.g., ERP) remains seamlessly integrated

Our solutions adapt to your way of working – not the other way around. And because we understand the typical challenges in your industry, you don’t have to start from scratch.

The best way to show you is with a live demo: In a short demo, you’ll see how everything works in practice – using real use cases from your industry.

Customer success stories

With our customized ECM solutions, we have already helped several well-known companies in the textile and apparel industry advance their digital transformation with automated business processes. Here are four examples:

MAERZ München KG

MAERZ München KG, a manufacturer of high-quality knitwear, uses our ECM system as a comprehensive information management solution.

This includes migration of the legacy archive, implementation of digital workflows, and digital contract management

To customer page
Close-up of large spools of brown yarn in a textile factory. Rows of machinery and equipment are visible in the background. The yarn is neatly wound, suggesting an industrial setting focused on textile production.
Modern white building with "MARC CAIN" on the facade, featuring large windows and angular design set against a blue sky. There are white umbrellas on the wooden deck by a pond, and a slender tree with green leaves in the foreground.

Marc Cain GmbH

Marc Cain GmbH, a premium fashion brand, has been using an ECM system from OPTIMAL SYSTEMS for several years to automate invoice and delivery note processing (early scanning) and manage digital workflows. The solution is also integrated with the proAlpha ERP system, and an audit-proof e-mail archiving solution has been implemented for the Lotus Notes mail program.

As a result, processing times have been significantly reduced, and collaboration between different organizational units and suppliers has become more transparent.

The whole story

GERRY WEBER International AG

Like many other companies, GERRY WEBER International AG uses SAP. To consolidate its IT landscape, GERRY WEBER opted to gradually implement a document management system from OPTIMAL SYSTEMS.

The project focused on creating a comprehensive information management platform that included electronic document management and audit-proof digital archiving – especially directly from SAP.

Modern office building with multiple stories, large glass windows, and a metal facade. Illuminated at dusk, it features an architectural pyramid structure in front and several parked cars nearby.
ChatGPT Image 19. Mai 2026, 17_21_52

ANITA Dr. Helbig GmbH

ANITA Dr. Helbig GmbH, a specialist in lingerie and swimwear, faced the challenge of managing a massive volume of documents due to its international operations. With support from OPTIMAL SYSTEMS, the company electronically archived more than six million documents.

Since then, contracts and other documents have been instantly available at every branch. In addition, the customer file was integrated with the telephone system, making customer service significantly more efficient.

Customer profile

Collaborative project management and system integration 

We know that effective document management requires careful planning. Our team supports you at every stage of integrating our system into your IT infrastructure and tailors our solutions to your specific needs to ensure smooth processes and fast results.

Investing in the future

With our ECM systems, companies in the textile and apparel industry are investing in powerful IT infrastructure and their future. The modular architecture allows precise adaptation to individual requirements. Our systems deliver quick return on investment and outstanding user-friendliness. You benefit from a lasting increase in efficiency and flexibility – the foundation for long-term success in a dynamic market.

Scheduling a consultation with no obligation

Are you ready to boost the efficiency of your document management? Contact us today to request a demo of our software. Our team is happy to answer your questions and show you the features of our solutions.