Efficient document management for mechanical and plant engineering

Welcome to OPTIMAL SYSTEMS

In mechanical and plant engineering, everything revolves around precision – including in your documents. Design drawings, parts lists, test reports, contracts: all of these must be easy to find, up to date, and traceable at all times. In practice, that’s often more complicated than it should be.
We’ve seen these situations in many projects:
Versions get mixed up, information is scattered across different systems or e-mail inboxes, and releases take longer than necessary. That costs time – and sometimes patience.

Challenges in mechanical and plant engineering: Upgrading IT systems during ongoing operations

With our DMS/ECM solutions, we bring order to your document processes – without completely disrupting your existing workflows. You can find technical documents faster, keep track of versions, and structure and automate processes such as reviews or releases with clarity.

What matters most to us is that the solution fits your business – not the other way around. That’s why we integrate our software into your existing IT environment and tailor it to truly simplify your daily work. Discover real-world examples of what we have done for companies in the mechanical engineering sector.

Customer successes

Our customized ECM solutions have already delivered lasting improvements for well-known companies across a variety of industries. Here are a few examples:

SILOKING Mayer Maschinenbaugesellschaft mbH

SILOKING Mayer Maschinenbaugesellschaft mbH, based in Tittmoning, Bavaria, manufactures innovative silage technology for cattle feeding and biogas plants. Implementing our ECM software led to a noticeable improvement in customer service. By providing a CRM solution, customer interactions became more efficient.

The seamless integration with digital mail and invoice processing, as well as with ERP and CAD systems, enabled more efficient business operations. The plan to expand our system into a company-wide archiving and document management solution highlights the positive impact of our technology.

Digital archive at SILOKING

A large building with a large machine in front of it, incorporating project management and ECM.

Gebr. Pfeiffer SE

Since 1864, Gebr. Pfeiffer SE, an internationally active company, has been developing state-of-the-art processing technology for building materials. Our ECM solutions have enabled improved information management and search capabilities. The seamless integration into the existing IT landscape, including ERP (proALPHA) and CAD (Autocad/Inventor), created a comprehensive information environment.

The planned gradual expansion into areas such as business partner management and project management demonstrates confidence in the long-term impact of our solutions.

To the customer story

Goldhofer AG

Goldhofer AG based in Memmingen, Bavaria, a renowned manufacturer of specialized transport vehicles, was looking for an intelligent IT solution to meet increasing regulatory requirements while optimizing work processes.

Our Enterprise Content Management solution provided a reliable way to document tax-relevant information (GoBD) and enabled more efficient business operations. The broad use of our solutions across various departments reflects the added value our systems deliver for daily operations and the preservation of corporate knowledge.

More about Goldhofer

Schoeller-Bleckmann Oilfield Technology GmbH

Schoeller-Bleckmann Oilfield Technology GmbH (SBO) is a global leader in manufacturing high-precision components for the oilfield service industry. The implementation of our ECM solutions enabled multidimensional access to information throughout the production process.

Using our system as the foundation for a product-related knowledge platform increased efficiency and provided a comprehensive view of the entire production chain. The planned integration of documents from SAP into our ECM system highlights the company’s confidence in our solutions for the long-term optimization of business processes.

SAP integration at SBO

Integration and project execution

We know that implementing DMS/ECM software in your company takes time and careful planning. That’s why we provide comprehensive project management to ensure smooth integration. Our experienced experts support you throughout the entire process so you achieve the best possible results.

Take a closer look with no commitment – except to saving time.

Are you ready to boost the efficiency of your document management in mechanical engineering? Contact us today. Our team is happy to answer your questions and show you the features of our solutions.