• Digitalization made possible.

    Software solutions for the management of information.

  • Simple. Safe. Efficient.

    The digital workplace is becoming a reality. In industry, public authorities, and hospitals.

  • Experience makes all the difference.

    We make corporate knowledge digitally usable. And have been doing so for over 25 years.

OPTIMAL SYSTEMS has been developing and selling software solutions for information management since 1991. The OPTIMAL SYSTEMS group comprises 15 companies and branches in Europe and partners all over the world.

The group is headquartered in Berlin.

We offer a wide range of services for our enaio® software, from individual consulting and effective training to reliable support. The objective: Making company knowledge available and enabling people to work together in an optimal way anywhere and anytime.

1991

founded

We have been making software since 1991 and are driving digitalization in companies and public authorities.

2.170

installations

The trust and confidence of our industry and administration customers is our motivation and makes us proud.

30

countries

Our software is used everywhere: in industry, public authorities, and hospitals. And all of this in more than 30 countries.

450.000

User

Software is for people. And our software makes the day-to-day work of many people much easier.

400

employees

Optimistic, effective and efficient: our team is spread across numerous locations and is getting bigger every year.

52,7

Mio € sales

Our annual sales in euros have grown consistently over the past ten years, including in 2017.

The Locations

The OPTIMAL SYSTEMS group of companies is spread across numerous locations in Germany and Europe. Our partner network spans the globe with companies on four continents.

Locations

  • Germany
  • Austria
  • Switzerland
  • Serbia

Partners

  • Germany
  • Italy
  • Austria
  • Switzerland
  • Turkey

Customers

  • Ethiopia
  • Germany
  • United Kingdom
  • Latvia
  • Lithuania
  • Luxembourg
  • Netherlands
  • Austria
  • Switzerland
  • Hungary
  • United Arab Emirates
  • United States of America
  • Cyprus

The structure of the OPTIMAL SYSTEMS Group is simple and customer-oriented. Both software development and strategic tasks such as product management, marketing, finance, and human resources development are carried out at our headquarters in Berlin.

Professional services such as consulting, support, and training are also offered from here, both for key accounts as well as for selected regions and as a service for the group.

The independent sales companies are primarily concerned with sales tasks and advise interested parties and customers regarding the implementation of enaio®. These companies either have a regional focus or an industry focus on specific markets.

The sales companies are spread throughout Germany, Austria, and Switzerland, which also allows for customer-oriented sales and service coverage.

 

What we do.

Our software optimizes and automates all processes for the central administration and archiving of data and documents.

  • exploit their efficiency potential to the full.
  • promote innovation strategies and drive digitalization in all areas.
  • structure existing content more easily and efficiently.
  • develop the digital workplace.

The digital revolution poses enormous challenges for companies. It transforms classic value chains, brings about new business models, and changes our daily work.That’s why companies are looking for reliable technology to help them to. Our software optimizes and automates all processes for the central administration and archiving of data and documents.

  • With it, we play a decisive role in the achievement of our customers’ corporate goals.
  • With it, we simplify, automate, and accelerate
  • company workflows.
  • With it, we finally make information transparent and comprehensible again during every process phase.
  • With it, we free up time and financial resources in all areas of the company.

We do it.

What we do.

The digital revolution poses enormous challenges for companies. It transforms classic value chains, brings about new business models, and changes our daily work.That’s why companies are looking for reliable technology to help them to.

Our software optimizes and automates all processes for the central administration and archiving of data and documents.

  • With it, we play a decisive role in the achievement of our customers’ corporate goals.
  • With it, we simplify, automate, and accelerate
  • company workflows.
  • With it, we finally make information transparent and comprehensible again during every process phase.
  • With it, we free up time and financial resources in all areas of the company.

That’s what we do.

For our customers. For our partners. With enaio®.


Our software optimizes and automates all processes for the central administration and archiving of data and documents.

  • With it, we play a decisive role in the achievement of our customers’ corporate goals.
  • With it, we simplify, automate, and accelerate
  • company workflows.
  • With it, we finally make information transparent and comprehensible again during every process phase.
  • With it, we free up time and financial resources in all areas of the company.

Software for movers and shakers.

In short: we develop and distribute information management software under the enaio® brand. Our mission: to provide corporate knowledge in a logical way and enable collaboration at any time, regardless of location.

With our Enterprise Content Management (ECM) software, we offer proven best-practice solutions with maximum user comfort and functionality, tailored to the industry-specific challenges of your company or administration. For faster business processes and a more efficient workplace. Digital solutions that are user-oriented and intuitive to use, resulting from nearly 30 years of experience in software development.
Find the right enaio® blueline solution for your challenge and start your Enterprise Content Management project together with us.

Our content- and document-centric microservices platform is the perfect tool for developers, agile IT departments, and system integrators. This allows you to individually develop and implement customer-specific IT projects in an extremely short time based on open standards. enaio® redline is not a rigid off-the-shelf solution; it’s a flexible platform that opens up endless possibilities for customizing specialist applications on the client side using scripting, plug-ins, and custom states. Thanks to the state-of-the-art microservices architecture, it is also easy to extend the business logic on the server side at any time. Let us inspire you to inspire.

Software for movers and shakers.

In short: we develop and distribute information management software under the enaio® brand. Our mission: to provide corporate knowledge in a logical way and enable collaboration at any time, regardless of location.

With our Enterprise Content Management (ECM) software, we offer proven best-practice solutions with maximum user comfort and functionality, tailored to the industry-specific challenges of your company or administration. For faster business processes and a more efficient workplace. Digital solutions that are user-oriented and intuitive to use, resulting from nearly 30 years of experience in software development.
Find the right enaio® blueline solution for your challenge and start your Enterprise Content Management project together with us.

Our content- and document-centric microservices platform is the perfect tool for developers, agile IT departments, and system integrators. This allows you to individually develop and implement customer-specific IT projects in an extremely short time based on open standards. enaio® redline is not a rigid off-the-shelf solution; it’s a flexible platform that opens up endless possibilities for customizing specialist applications on the client side using scripting, plug-ins, and custom states. Thanks to the state-of-the-art microservices architecture, it is also easy to extend the business logic on the server side at any time. Let us inspire you to inspire.

Unwavering Trust

enaio® users can be found all over the world. Our software is used successfully in around 2,000 companies, public authorities, and institutions. These include world market-leaders, traditional companies, and names that everyone knows.

Panasonic Automotive Systems

Customer since 2010

TÜV SÜD

Customer since 2004

ProSiebenSat1 Media AG

Customer since 2011

Allergopharma

Customer since 2009

Schoeller-Bleckmann

Customer since 2011

GEBR. PFEIFFER

Customer since 2012

Deutsche Rentenversicherung

Customer since 2004

Car Garantie

Customer since 2014

Voith Turbo BHS Getriebe

Customer since 2006

AS DNB Banka

Customer since 2009

Zeppelin Baumaschinen GmbH

Customer since 2005

Klüh Management Service

Customer since 2016

ADAC Hansa

Customer since 2014 

DeLonghi

Customer since 2011

EDEKA Minden-Westfalen

Customer since 2010

Develey Senf & Feinkost

Customer since 2009

MAERZ München KG

Customer since 2008

Landeskriminalamt Mecklenburg-Vorpommern

Customer since 2012

Vodafone Kabel Deutschland GmbH

Customer since 2007 

Bundesinstitut für Arzneimittel und Medizinprodukte

Customer since 2004

Caritas

Customer since 2013

Goldhofer AG

Customer since 2005

Marc Cain

Customer since 2006

Schuler Pressen

Customer since 2016

Antenne Bayern

Customer since 2013

Runners Point

Customer since 2011

Deutsches Rotes Kreuz

various clinics and district associations

Kesseböhmer Holding OHG

Customer since 2010

N Bank

Customer since 2013

Häcker Küchen

Customer since 2005

Deutscher Fußball-Bund e.V. (DFB)

Customer since 2007

Schnellecke Logistik

Customer since 2011

Gerry Weber

Customer since 2010

MEDAC

Customer since 2009

Kindernothilfe e.V.

Customer since 2014

GKV

Customer since 2009

Services

Consulting, training, and support come from a single source. Whether it is consultation during the planning phase, the training of employees or ongoing maintenance of the software, we provide comprehensive support for your project right from the start.

For Customers and Partners

The service portal for customers and partners via a secure area (German only)

To the service portal

Community

The Xing Platform (German only)

To the User Group

Movers and Shakers.

Customers who really want to tell you something.

To the movers and shakers

For Public Services

Service and support for customers of OPTIMAL SYSTEMS Hanover (German only)

To the portal of Hanover

A vision that sustains us

More and more customers are becoming more successful with our software every second and on every continent.

Agility

We know exactly what our customers’ needs are.

Thanks to short planning and implementation cycles, we are in a position to respond quickly to the individual needs of our customers.

Reliability

We not only meet customer expectations, we exceed them.

Extensive product training and individual contact persons ensure that questions are answered promptly.

Quality

In the interest of our customers, we continuously put our products and services to the test.

Nothing is closer to our hearts than the 100% satisfaction of our customers. That is why quality is the basis of our actions.

Security

The handling of customer data obligates us to act securely and carefully, and to comply with legal regulations.

Dealing with customer data obliges us – for safety, care and compliance with legal regulations.

Our Partners

Good partners are the key to success. enaio® is based on the experience of almost three decades of our own software development as well as modules by manufacturers whose performance impresses us. Due to our network of solution partners, enaio® is used in the most diverse scenarios: even we are sometimes surprised by what is possible.

AWP Consult GmbH

Solution partner since 2006

Dell EMC

Technology partner since 2003

IntraFind Software AG

Technology partner since2004

PFU - A Fujitsu Company

Technology partner since 2002

B&W Company Group

Solution partner since 2010

Governikus GmbH & Co.KG

Technology partner since 2013

itelligence AG

Solution partner since 2002

Qualysoft GmbH

Solution partner since 2017

bpi solutions gmbh & co. kg

Solution partner since 2009

HP Deutschland GmbH

Technology partner since 2007

iTernity GmbH

Technology partner since 2007

SAP

Technology partner since 1998

Curamus GmbH

Solution partner since 2010

HITACHI Data Systems

Technology partner since 2003

Microsoft

Technology partner since 2000

smartPS GmbH

Solution partner since 2010

DATEN + DIENSTE GmbH Rostock

Solution partner since 2006

IBM

Technology partner since1999

NetApp GmbH

Technology partner since 2003

TA Triumph-Adler GmbH

Solution partner since 2003

DATENGUT Leipzig GmbH & Co. KG

Solution partner since 2015

Insiders Technologies GmbH

Technology partner since 1999

Österreichische Post AG

Solution partner since 2010

TROPPER DATA SERVICE AG

Solution partner since 2010

We have achieved many things.

When OPTIMAL SYSTEMS was launched almost 30 years ago, the world was a different place. Of course, people nowadays work with digital documents and mobile solutions anytime and anywhere. We have been involved from the very beginning and are proud that the present digital age bears our signature.

  • 2018

    Location No.15: the Belgrade office reflects the continuous growth

  • 2017

    With sales of EUR 52,7 million, the group reaches its first long-term goal for the first time

  • 2016

    25 years of software development – without words. Except: Thanks to all.

  • 2015

    The future begins: enaio® redline goes live as a new content services framework for solution developers

  • 2014

    Foundation of the Dortmund branch

  • 2013

    Company-wide information management has a new name: enaio®

  • 2012

    Hamburg: a new company strengthens business in the north

  • 2012

    For the first time in 2012, we have our 300 employees in the OPTIMAL SYSTEMS Group

  • 2011

    In 2011, the newly created SAP Competence Center in Leipzig reinforces our solution know-how

  • 2011

    In 2011, with sales companies in Austria and Switzerland, we fulfill regional wishes

  • 2011

    app with it: Mobile solutions enable document management from anywhere

  • 2009

    OPTIMAL SYSTEMS is audited – the software is FDA & GxP compliant and SQM certified

  • 2009

    Stuttgart/Ludwigsburg: Expansion of customer service in northern Baden-Württemberg, southern Hesse and Rhineland-Palatinate

  • 2008

    Certificates and analyzes attest to high performance and customer satisfaction

  • 2008

    The sales company Munich strengthens our business in Bavaria from now on

  • 2006

    OPTIMAL SYSTEMS is and remains an active Microsoft Gold Partner

  • 2006

    Founding in Bielefeld: this sales company specializes in pharmaceutical, chemical and life sciences

  • 2005

    Further functions make company-wide enterprise content management (ECM) out of it

  • 2003

    From now on, the software unites both Archive & DMS and its own workflow engine

  • 2002

    The turnover exceeds 10 million Euro for the first time

  • 1998

    The archive is extended by comprehensive document management (DMS)

  • 1998

    From now on, OPTIMAL SYSTEMS is still an official SAP partner

  • 1997

    Another distributions company focuses on healthcare solutions

  • 1996

    The Hanover location complements our expertise in eGovernment throughout Germany

  • 1995

    Constance: The first sales company serves customers in Baden-Württemberg

  • 1992

    From project to product – the archive system goes live

  • 1991

    First development project for Mercedes-Benz

  • 1991

    OPTIMAL SYSTEMS is founded in Berlin. It’s a spin off of the Berlin Space Intitute (WIB).