With enaio®, digital transformation becomes reality in everyday office life: Electronic files support you in the central management and automated filing of documents. Workflows promote collaboration company-wide and agency-wide.
The enaio® DMS has a modular structure: Based on predefined configurations, the ECM solution can be integrated into existing IT infrastructures seamlessly – you save both time and space, you increase the quality of service, and you have all relevant information always at your fingertips.
Optimize collaboration in your organization – across departments and locations!
Solutions
enaio® offers over 50 proven specialist solutions for almost every business area.
Mobile Working
Choose the client that suits you and make remote working on any device a smooth experience with enaio®. All your corporate knowledge – just a touch away.
Collaborative work
Thanks to enaio® coLab, media discontinuities are a thing of the past: Share documents securely from your DMS via project rooms with external partners, stakeholders and customers.
Carefree Work
A powerful ECM – without expensive IT: With enaio® as Managed Services you enjoy all the benefits of enaio® – and OPTIMAL SYSTEMS takes care of maintenance, hosting and support.
Faster response and process times, lower costs and more transparency – thanks to digital invoice processing. From the extraction of invoice data to data reconciliation and digital archiving: With flexible workflows, you save valuable resources and you will no longer miss a deadline.
Delivery notes, orders, operating regulations or documentation: Organize all information centrally and securely. Perfectly networked with numerous third-party applications, thanks to change and release procedures you always keep an overview. You stay mobile at all times via all devices.
Be more productive with effective HR processes, without paper and effort – keep track of all HR-related documents, appointments, tasks and reminders. Use fine-grained authorization structures and define clear workflows, for application processes, vacation workflows and other scenarios.
All information at a glance
Powerful connections to numerous third-party systems are guaranteed with enaio®. Standard financial accounting software, ERP, Microsoft, SAP and many more – specialized processes from all possible industries are supported. Contact us!
Financial accounting, CRM, ERP, HR and collaboration: The enaio® program bundles all relevant information from a wide range of specialist solutions through standardized interfaces.
Integrated seamlessly, based on certified archive interfaces: Extend your SAP solution with a wide range of ECM functionalities – for reliable data exchange.
We are a Gold-certified Microsoft partner – enabling a close connection of our enaio® infrastructure to Microsoft technologies (Microsoft 365, Microsoft Dynamics, etc.)
Lower costs
due to less paper and postage
More efficiency
thanks to automation
More security
thanks to versioning and transparency
Customers who trust in our ECM solution enaio®.
Use Case
By loading the video, you accept YouTube's privacy policy.
Learn more
Since Zeppelin Baumaschinen GmbH started using digital files, the archive has become empty: Four kilometers of files were scanned and disposed of. Zeppelin benefits from the enaio® versatility: Digital machine files and ERP integration are services the company has relied on for several years.
In addition, Zeppelin also appreciates the possibilities of mobile working: Field staff can be informed about customer assignments via a specially developed Android app. In this way, employees can record and transmit service work, test reports, etc. on the move.
Our DMS solutions not only help companies realize their business goals. enaio® also helps people in need, uncover crimes across countries, and make government agencies paperless.
Solve crimes – with modern evidence and trace management
Relieving the burden on helpers – at Kindernothilfe
Manage
Save, archive and version all documents digitally and centrally in digital files. Search and display in the shortest possible time thanks to the search function.
Automate
Process automation for more effective business operations: benefit from fast data capture and review, invoice and contract workflows and direct document storage.
Archive
Ensure legal and audit security at all times, store in compliance and on time, for example in accordance with the GoBD. Keep an eye on data protection and transparency at all times.
More than
2.650
enaio® installations
in
30
countries
with about
1 M
satisfied users
OPTIMAL SYSTEMS has been a certified GOLD partner of Microsoft since 2006. So the company has access to extended training courses and pre-release versions of upcoming Office and Windows versions.
This close cooperation has proven its worth: enaio® integrates with existing Office solutions, the Microsoft 365 suite and all Windows business applications.
In order for us to provide you with further information, we ask you in advance for your data and your consent to contact you and receive our newsletter (once a month, can be cancelled at any time).
For the latest information on release dates, discontinuation dates and all other information about our ECM solution, please refer to our documentation.
From architecture to administration and archiving to data exchange: Get to know better the individual components of the enaio® server.
The enaio® portfolio includes more than 50 solutions – decide which one suits you best. Use our filter and select your desired solution: by department, industry and/or topic. What are your specific challenges?
The enaio® document management solution manages information and documents in a single platform. The range of functions includes context-related archiving, search tools, and connections to specialist applications.
Take the strain off your Controlling department. Digital invoice processing opens up new potential through automation: for pre-sorting, forwarding, and informing, including connection to financial accounting systems.
Digitize your applicant management process and boost the performance of your HR department. Use digital files, automated inboxes, or workflows to optimize your personnel processes.
Manage your contracts even more efficiently with the digital contract record from enaio®. Gain an overview of all contract information, activate release workflows, or create templates.
Promote collaboration across departments and locations in your company. enaio® creates the basis for this with central digital administration, secure rights management, and search functions.
Better collaboration, greater productivity, a structured system – that’s email management with enaio®. With tight integration into Microsoft Outlook, rule-based archiving, and fulfillment of compliance requirements.
Trouble keeping an overview in your mailroom? enaio® accelerates the distribution of incoming mail. From capturing to classification, from pre-sorting to batch processing, new resources are released.
Ensure safe storage of your business data with a reliable archiving solution such as enaio®, including central document access, configurable storage, electronic signature, and much more.
Optimize your project management with enaio®: with digital project records, comprehensive workflow features and simple rights management. For targeted project coordination and better communication.
Make your business and work processes even more effective and cost-efficient. enaio® provides you with structured workflows and automation tools for your internal company processes.
OPTIMAL SYSTEMS is a
Group company of
Kyocera Document Solutions.
