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In summer 2023, the new version 11.0 of enaio® will be available.

Redefining document management with enaio®

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With enaio®, digital transformation becomes reality in everyday office life: Electronic files support you in the central management and automated filing of documents. Workflows promote collaboration company-wide and agency-wide.

The enaio® DMS has a modular structure: Based on predefined configurations, the ECM solution can be integrated into existing IT infrastructures seamlessly – you save both time and space, you increase the quality of service, and you have all relevant information always at your fingertips.

Optimize collaboration in your organization – across departments and locations!

 

Download product info for free

Solutions

Document management from capture to archiving

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enaio® offers over 50 proven specialist solutions for almost every business area.

  • Invoice processing – digitize and save costs
  • Patient data management
  • Portal integrations
  • Device and test equipment management
  • Vacation days management and business trip requests
  • and many more
Download product info for free

enaio® solutions at a glance

Experience the variety of ECM solutions that are possible with enaio®.

Go to the solution filter

enaio® – modern ECM can do more

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Mobile Working

Choose the client that suits you and make remote working on any device a smooth experience with enaio®. All your corporate know­ledge – just a touch away.

Learn more about Mobile Working with enaio®

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Collaborative work

Thanks to enaio® coLab, media discontinuities are a thing of the past: Share documents securely from your DMS via project rooms with external partners, stakeholders and customers.

Learn more about enaio® coLab

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Carefree Work

A powerful ECM – without expensive IT: With enaio® as Managed Services you enjoy all the benefits of enaio® – and OPTIMAL SYSTEMS takes care of maintenance, hosting and support.

Learn more about Managed Services

enaio® – adaptable to all departments

Invoicing department

Faster response and process times, lower costs and more transparency – thanks to digital invoice processing. From the extraction of invoice data to data reconciliation and digital archiving: With flexible workflows, you save valuable resources and you will no longer miss a deadline.

Learn more about invoice processing with enaio®

Controlling

Delivery notes, orders, operating regulations or documentation: Organize all information centrally and securely. Perfectly networked with numerous third-party applications, thanks to change and release procedures you always keep an overview. You stay mobile at all times via all devices.

Learn more about information management with enaio®

Human Resources

Be more productive with effective HR processes, without paper and effort – keep track of all HR-related documents, appointments, tasks and reminders. Use fine-grained authorization structures and define clear workflows, for application processes, vacation workflows and other scenarios.

Learn more about enaio® in HR

Preview info sheet document management with enaio®

Our product info:
Document management with enaio®

All information at a glance

  • The biggest advantages of the software
  • The central features
  • Everything about workflows, archiving, interfaces
Download now for free

Compatibility guaranteed: enaio® interfaces

Powerful connections to numerous third-party systems are guaranteed with enaio®. Standard financial accounting software, ERP, Microsoft, SAP and many more – specialized processes from all possible industries are supported. Contact us!

Business applications

Financial accounting, CRM, ERP, HR and collaboration: The enaio® program bundles all relevant information from a wide range of specialist solutions through standardized interfaces.

Here you can find an overview of the covered interfaces

SAP

Integrated seamlessly, based on certified archive interfaces: Extend your SAP solution with a wide range of ECM functionalities – for reliable data exchange.

Read more about our SAP-relevant features

Microsoft 365

We are a Gold-certified Microsoft partner – enabling a close connection of our enaio® infrastructure to Microsoft technologies (Microsoft 365, Microsoft Dynamics, etc.)

Learn more about our collaboration with Microsoft

Lower costs

due to less paper and postage

More efficiency

thanks to automation

More security

thanks to versioning and transparency

Read our enaio® stories:

Customers who trust in our ECM solution enaio®.

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Logo ADAC
Logo Vodafone
Logo von Antenne Bayern
Refernzlogo Car Garantie
Schnellecke Logistics Logo
Pro 7 Sat 1 Logo
Rewe Logo
Logo Allergopharma
Logo von AS DNB Banka
Valora Logo
Goldhofer AG Referenzlogo
Kesseböhmer Logo
medac Referenzlogo
Schoeller Bleckmann Logo
Zeppelin Logo
März München Logo
N-Bank Logo
Kindernothilfe Logo
Referenzlogo der Firma Gebr. Pfeiffer SE
Schuller Logo
Logo Häcker Küchen
Logo GKV

Use Case

Zeppelin Baumaschinen GmbH: Providing structure with enaio®

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Since Zeppelin Baumaschinen GmbH started using digital files, the archive has become empty: Four kilometers of files were scanned and disposed of. Zeppelin benefits from the enaio® versatility: Digital machine files and ERP integration are services the company has relied on for several years.

In addition, Zeppelin also appreciates the possibilities of mobile working: Field staff can be informed about customer assignments via a specially developed Android app. In this way, employees can record and transmit service work, test reports, etc. on the move.

More enaio® users

Document management helps – not only the economy

Our DMS solutions not only help companies realize their business goals. enaio® also helps people in need, uncover crimes across countries, and make government agencies paperless.

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Solve crimes – with modern evidence and trace management

To the solution

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Relieving the burden on helpers – at Kindernothilfe

To the customer

Concentrate on your goals.
enaio® takes care of the rest.

Manage

Save, archive and version all documents digitally and centrally in digital files. Search and display in the shortest possible time thanks to the search function.

Automation mit enaio

Automate

Process automation for more effective business operations: benefit from fast data capture and review, invoice and contract workflows and direct document storage.

Archive

Ensure legal and audit security at all times, store in compliance and on time, for example in accordance with the GoBD. Keep an eye on data protection and transparency at all times.

More than

2.650

enaio® installations

in

30

countries

with about

1 M

satisfied users

Microsoft GOLD: Certified partner

OPTIMAL SYSTEMS has been a certified GOLD partner of Microsoft since 2006. So the company has access to extended training courses and pre-release versions of upcoming Office and Windows versions.

This close cooperation has proven its worth: enaio® integrates with existing Office solutions, the Microsoft 365 suite and all Windows business applications.

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More about OPTIMAL SYSTEMS and Microsoft

Download the enaio® product info now

In order for us to provide you with further information, we ask you in advance for your data and your consent to contact you and receive our newsletter (once a month, can be cancelled at any time).

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enaio® versions at a glance

For the latest information on release dates, discontinuation dates and all other information about our ECM solution, please refer to our documentation.

To the documentation

enaio® versions at a glance

For the latest information on release dates, discontinuation dates and all other information about our ECM solution, please refer to our documentation.

To the documentation

Features of the enaio® server

From architecture to administration and archiving to data exchange: Get to know better the individual components of the enaio® server.

For the IT

Experience the variety of possible applications.
Filter by the solutions you are looking for:

The enaio® portfolio includes more than 50 solutions – decide which one suits you best. Use our filter and select your desired solution: by depart­ment, industry and/or topic. What are your specific challenges?

Current filter:

Best practice solutions in the filter


Info graphic document management process
Document Management – Digitalization for the Paperless Office

The enaio® document management solution manages information and documents in a single platform. The range of functions includes context-related archiving, search tools, and connections to specialist applications.

Infografik Vergleich von analogen und digitalen Rechnungen
Invoice Processing – Save Costs Through Digitalization

Take the strain off your Controlling department. Digital invoice processing opens up new potential through automation: for pre-sorting, forwarding, and informing, including connection to financial accounting systems.

screenshot enaio personal file index data
Employee Records – Digital Connection of Employee Information

Digitize your applicant management process and boost the performance of your HR department. Use digital files, automated inboxes, or workflows to optimize your personnel processes.

Infografik zu enaio® Vertragsmanagement-Prozessen
Contract Management and Contract Records

Manage your contracts even more efficiently with the digital contract record from enaio®. Gain an overview of all contract information, activate release workflows, or create templates.

Screenshot zeigt die Variantenverwaltung in enaio®
Collaboration Management – Improved Cooperation

Promote collaboration across departments and locations in your company. enaio® creates the basis for this with central digital administration, secure rights management, and search functions.

Infografik enaio® E-Mail-Management Prozess
Manage E-Mails with a Direct Connection to Outlook & Co.

Better collaboration, greater productivity, a structured system – that’s email management with enaio®. With tight integration into Microsoft Outlook, rule-based archiving, and fulfillment of compliance requirements.

infographic inbox management with enaio process
Incoming Mail – Increased Organization Through Digitalization

Trouble keeping an overview in your mailroom? enaio® accelerates the distribution of incoming mail. From capturing to classification, from pre-sorting to batch processing, new resources are released.

Screenshot of enaio® archiving function in monitor
Digital Archiving – Audit-Proof and Secure

Ensure safe storage of your business data with a reliable archiving solution such as enaio®, including central document access, configurable storage, electronic signature, and much more.

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Project Management with enaio®

Optimize your project management with enaio®: with digital project records, comprehensive workflow features and simple rights management. For targeted project coordination and better communication.

Infographics enaio® business process management structured and unstructured workflows
Implement Business Process Management in enaio®

Make your business and work processes even more effective and cost-efficient. enaio® provides you with structured workflows and automation tools for your internal company processes.

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OPTIMAL SYSTEMS is a
Group company of
Kyocera Document Solutions.

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