Solution: Implementing digital personnel records with enaio®
A digital personnel record means that all relevant information is only a click away and tightly interlinked for rapid access.
Digital workflows and cross-departmental document access speed up personnel management.
With enaio® you can file, archive, and delete contracts, e-mails, and personnel data in an audit-proof manner.
From E-Mail Workflows to Template Administration
How customers use the digital personnel record
Convenient processes for handling electronic mail? That’s what you get with enaio®. The solution ensures the automatic assignment of e-mails in the corresponding business context and thus prevents the redundant storage of e-mails or attachments. All e-mails about a person or a process are available at the push of a button – regardless of which workstation is being used. In the context of job postings, e-mails can trigger workflows (e.g., application, hiring, or job ticket workflows).
An automated inbox with enaio®
The human resources department further benefits from our ECM solution as the automated inbox automatically captures, indexes, and stores documents in the correct personnel record.
The options for template and form administration in enaio® support you in personnel administration and ensure that all authorized employees always work with the latest document versions, e.g., for applications, certificates, data protection declaration, personnel forms, and approvals.
Records no longer clutter my desk, and all documents are immediately at hand. Thanks to rapid access to the personnel record directly at the workstation, employees no longer shy away from checking again when in doubt about something. This was not always possible with the reference file, since often nobody quite knew where it was. Now everyone knows where to find each single record.
Ms Faust, Department Head, MVV Energie AG
In addition to the fast provision of information, documented access control is of great importance to us. Avoiding data and document redundancy also plays an important role as such features facilitate the administration of our IT systems. Furthermore, the ongoing scrutiny and redesign of existing processes results in further optimization. When implementing business processes using workflows, a lot can be gained from rethinking existing processes. Weaknesses are uncovered, processes are streamlined, and the optimized processes are speeded up by electronic workflows.
Ijad Isa, Head of IT, Schäfer-Bauten GmbH