Solution: enaio® coLab
Organize joint projects, share documents, exchange information: enaio® coLab offers this and much more. The tool is deployed as an extension to the enterprise content management software from enaio® and is a digitally managed collaboration solution that encourages company-wide cooperation, regardless of location.
You can use the enaio® coLab Web client to access, edit, and share documents in virtual project rooms. You can also organize your tasks together with task lists. Experience a new form of digital teamwork with enaio® coLab.
within team projects and taking external members into account
thanks to encrypted communication and a security system integrated into each project
Integrate documents from ECM into project rooms
With enaio® coLab, projects can easily be created and linked to the corresponding documents.
enaio® coLab helps you promote collaborative working; in other words, creating, editing, and sharing documents together in project rooms. The bonus: Non-enaio® users can also join project rooms alongside enaio® users. Invitations in the form of a link are sent by the project room administrator.
As a coLab user, you can belong to any number of project rooms. enaio® users authenticate themselves with their enaio® login, while external participants authenticate themselves via LinkedIn, Windows LiveID, or Google.
ECM link
Your documents from ECM can be assigned to one or multiple project rooms and can be jointly edited there by the participants.
Comment feature
The comment feature allows you to communicate with other project members at any time and, for example, also share documents.
Task lists
You can create, edit, and delete task lists as well as individual tasks at any time. Tasks can also be assigned to individual project members within project rooms.
You can send messages to other project members using the comment feature.
The biggest advantage: Your coLab documents are directly linked with enaio® documents. This means you can edit the desired documents from enaio® in your coLab project room – and all participants always have access to the most recent versions. You can then archive the documents again in enaio® in an audit-proof manner.
Overview
Overview of the latest features (August 2019)
Workflow revised and more user-friendly:
Document upload is now easier and more intuitive. Multiple documents can be downloaded simultaneously.
Better solution for upload conflicts:
When documents are edited synchronously, the editors are informed of any changes made in parallel.
E-Mail notification for new tasks:
Users immediately receive a notification as soon as they have been assigned a new task in coLab.
OPTIMAL SYSTEMS is a
Group company of
Kyocera Document Solutions.
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