Solution: Invoice processing with enaio®

Keep a Firm Grip on Your Finances

Thanks to digital invoice processing with enaio®

Many companies still process their invoices on paper. This results in increasing error rates, long processing times, and a lack of an overview. In the worst-case scenario, discounts can no longer be provided, and payment deadlines can’t be upheld. Moreover, invoice storage is costly. Switching to electronic invoices with enaio® can save a company up to 80 percent on costs and unleash unused labor potential.

The document management system enables quick, secure processing and exchange of electronic invoices. Review routines and digital workflows for notification and approvals ensure a high level of security and transparency. enaio® is a solution that detects incoming invoices (whether they are in electronic or paper form), distributes them automatically, and compares the data with existing data in the ERP or financial accounting system. The transactions and invoices can be directly linked with electronic records.

A diagram illustrating the digital processing of a cash emi invoice.
Manual invoice processing incurs significant costs for companies.
Digital solutions create lasting potential to save on money and boost efficiency.
Ein Rechnungsbearbeitungsdokument, das auf einem Computerbildschirm angezeigt wird.

Digitize invoices

You can find all the invoice documents that need to be processed in the invoice inbox. Workflows support timely processing.

Catalogue all invoices

All invoice data is displayed in a clearly sorted way. The respective data status is always recognizable at a glance.

Ein Laptop mit einem Bildschirm, auf dem Informationen zur Rechnungsbearbeitung angezeigt werden.
Ein Computerbildschirm, auf dem das Dokument „Rechnungsbearbeitung“ in Microsoft Outlook angezeigt wird.

Direct invoice dispatch

Send your invoices directly via e-mail, thanks to Outlook integration. To this end, integration with all common ERP and financial accounting systems is supported.

Audit-Proof Storage in All Formats

Once business processes are completed, the associated documents are archived in enaio®. All process-relevant information can be attached to the invoice (account assignment information, posting stamp, approval protocol, etc.)

enaio® thereby creates an important basis for audit-proof digital archiving through transparent process control in combination with corresponding process documentation. This makes it easy to implement the requirements of the GoBD, for example.

enaio® also allows you to handle paper invoices and import and automatically process various electronic invoice formats, such as ZUGFeRD and XRechnung, from electronic inboxes.

  • Digitize invoices via OCR, automated data extraction, and self-learning detection

  • Integration with popular ERP and financial accounting systems

  • Set-up of representative rules as well as dunning and retention periods

  • Integrated workflow management system

  • Supports various invoice formats (e-mail, PDF, ZUGFeRD, EDIFACT, etc.)

  • Lays the groundwork for audit-proof digital archiving (GoBD etc.)

More than 2,000 enaio® customers – that’s one of them


Kesseböhmer Holding e.K.

The company introduced OPTIMAL SYSTEMS software to speed up data access and to optimize work processes. The manufacturing company with 1,750 employees has a very high number of ERP workstations, which is why the interaction of ERP and ECM is very important.

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