Faster response and process times, lower costs and more transparency – thanks to digital invoice processing. From the extraction of invoice data to data reconciliation and digital archiving: With flexible workflows, you save valuable resources and you will no longer miss a deadline.
Redefining document management with enaio®
With enaio®, digital transformation becomes reality in everyday office life: Electronic files support you in the central management and automated filing of documents. Workflows promote collaboration company-wide and agency-wide.
The enaio® DMS has a modular structure: Based on predefined configurations, the ECM solution can be integrated into existing IT infrastructures seamlessly – you save both time and space, you increase the quality of service, and you have all relevant information always at your fingertips.
Optimize collaboration in your organization – across departments and locations!
Document management from capture to archiving
enaio® offers over 50 proven specialist solutions for almost every business area.
- Invoice processing – digitize and save costs
- Patient data management
- Portal integrations
- Device and test equipment management
- Vacation days management and business trip requests
- and many more
enaio® – modern ECM can do more
Choose the client that suits you and make remote working on any device a smooth experience with enaio®. All your corporate knowledge – just a touch away.
Thanks to enaio® coLab, media discontinuities are a thing of the past: Share documents securely from your DMS via project rooms with external partners, stakeholders and customers.
A powerful ECM – without expensive IT: With enaio® as Managed Services you enjoy all the benefits of enaio® – and OPTIMAL SYSTEMS takes care of maintenance, hosting and support.
enaio® – adaptable to all departments
Delivery notes, orders, operating regulations or documentation: Organize all information centrally and securely. Perfectly networked with numerous third-party applications, thanks to change and release procedures you always keep an overview. You stay mobile at all times via all devices.
Be more productive with effective HR processes, without paper and effort – keep track of all HR-related documents, appointments, tasks and reminders. Use fine-grained authorization structures and define clear workflows, for application processes, vacation workflows and other scenarios.
Our product info:
Document management with enaio®
All information at a glance
- The biggest advantages of the software
- The central features
- Everything about workflows, archiving, interfaces
Compatibility guaranteed: enaio® interfaces
Powerful connections to numerous third-party systems are guaranteed with enaio®. Standard financial accounting software, ERP, Microsoft, SAP and many more – specialized processes from all possible industries are supported. Contact us!
Financial accounting, CRM, ERP, HR and collaboration: The enaio® program bundles all relevant information from a wide range of specialist solutions through standardized interfaces.
Integrated seamlessly, based on certified archive interfaces: Extend your SAP solution with a wide range of ECM functionalities – for reliable data exchange.
We are a Gold-certified Microsoft partner – enabling a close connection of our enaio® infrastructure to Microsoft technologies (Microsoft 365, Microsoft Dynamics, etc.)
due to less paper and postage
thanks to automation
thanks to versioning and transparency
Read our enaio® stories:
Customers who trust in our ECM solution enaio®.
Zeppelin Baumaschinen GmbH: Providing structure with enaio®
Since Zeppelin Baumaschinen GmbH started using digital files, the archive has become empty: Four kilometers of files were scanned and disposed of. Zeppelin benefits from the enaio® versatility: Digital machine files and ERP integration are services the company has relied on for several years.
In addition, Zeppelin also appreciates the possibilities of mobile working: Field staff can be informed about customer assignments via a specially developed Android app. In this way, employees can record and transmit service work, test reports, etc. on the move.
Document management helps – not only the economy
Our DMS solutions not only help companies realize their business goals. enaio® also helps people in need, uncover crimes across countries, and make government agencies paperless.
Concentrate on your goals.
enaio® takes care of the rest.
Save, archive and version all documents digitally and centrally in digital files. Search and display in the shortest possible time thanks to the search function.
Process automation for more effective business operations: benefit from fast data capture and review, invoice and contract workflows and direct document storage.
Ensure legal and audit security at all times, store in compliance and on time, for example in accordance with the GoBD. Keep an eye on data protection and transparency at all times.
Microsoft GOLD: Certified partner
OPTIMAL SYSTEMS has been a certified GOLD partner of Microsoft since 2006. So the company has access to extended training courses and pre-release versions of upcoming Office and Windows versions.
This close cooperation has proven its worth: enaio® integrates with existing Office solutions, the Microsoft 365 suite and all Windows business applications.
Download the enaio® product info now
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enaio® versions at a glance
For the latest information on release dates, discontinuation dates and all other information about our ECM solution, please refer to our documentation.
Features of the enaio® server
From architecture to administration and archiving to data exchange: Get to know better the individual components of the enaio® server.
Experience the variety of possible applications.
Filter by the solutions you are looking for:
The enaio® portfolio includes more than 50 solutions – decide which one suits you best. Use our filter and select your desired solution: by department, industry and/or topic. What are your specific challenges?
The enaio® document management solution manages information and documents in a single platform. The range of functions includes context-related archiving, search tools, and connections to specialist applications.
Promote collaboration across departments and locations in your company. enaio® creates the basis for this with central digital administration, secure rights management, and search functions.
Better collaboration, greater productivity, a structured system – that’s email management with enaio®. With tight integration into Microsoft Outlook, rule-based archiving, and fulfillment of compliance requirements.
Trouble keeping an overview in your mailroom? enaio® accelerates the distribution of incoming mail. From capturing to classification, from pre-sorting to batch processing, new resources are released.
Ensure safe storage of your business data with a reliable archiving solution such as enaio®, including central document access, configurable storage, electronic signature, and much more.
Optimize your project management with enaio®: with digital project records, comprehensive workflow features and simple rights management. For targeted project coordination and better communication.
Make your business and work processes even more effective and cost-efficient. enaio® provides you with structured workflows and automation tools for your internal company processes.
Keep track of your major projects with the digital business partner record from enaio®. The ECM solution offers numerous features for customer acquisition and support as well as project organization.
enaio® Deviation / CAPA is a best practice solution that centrally records and documents deviation reports in companies. Workflows support the processing and evaluation of events.
enaio® capture helps you to capture, import, and store documents, whether digital or analog. Barcodes are automatically recognized and scanned documents are archived directly, even in the context of workflows.