ECM made in Germany

Perfect information management for industry and service companies.

Simple. Save. Efficient.

With enaio® you make company knowledge accessible and realize the digital workspace. Whether you are in the tech industry or the transportation sector, whether you are a medium-sized company or a global player: with Enterprise Content Management you have your documents under control. Anytime and anywhere.

In addition to our software products, we offer a wide range of services. From thorough consulting to roll-out to training of your employees: You will receive all services first-hand from our professionals here in Berlin – tailored to your needs.

Our top solutions

More than 100 individually applicable solutions for business users ensure that enaio® is suitable for almost any scenario.

Business Process Management

Implement business process management with enaio®: Synchronize collaboration

Digital Project Management

Project management with enaio®: Manage Projects Efficiently and Holistically

ERP Integration

Integration of: MS Dynamics, proalpha and SAP

E-Mail Management

Manage and archive e-mails: enaio® provides transparency

HR Management

From Applications to Vacation Requests: Implementing digital personnel records with enaio®

Invoice Processing

Keep a Firm Grip on Your Finances: Invoice processing with enaio®

Contract Management

Manage Contracts Efficiently: The enaio® digital contract record

enaio® coLab – digital collaboration

enaio® coLab: Enable digital project work with enaio® coLab

See all solutions

Trust is most important

More than 2,400 installations in 29 years.

Customer stories from the corporate group

News from Berlin

Find out what is important tomorrow.

Small is beautiful: non-functional properties in complex software systems OR Why we built yuuvis® Momentum this way

27. September 2024

How to properly organize work in a complex environment – through digitization and automation

29. July 2024

DMS and Collaboration: the Best of both Worlds

18. June 2024

Document management and AI: a perfect match?

5. June 2024

Long-term archiving in the cloud: more than “just” compliance?

29. May 2024

New Study: Has Digitization Made its Way into HR?

3. January 2024

Digital Workplace: Definition, Benefits, New Work

19. June 2023

Document versioning: What you need to know

9. September 2022

Digitalization of business processes – the most important factors

8. September 2022

Gaia-X: Europe’s fight for digital sovereignty

13. July 2022

Enterprise-wide digitization: The first step is crucial

16. March 2022

Audit-proof archiving of documents: a checklist

15. February 2022

DMS vs. ECM: What is managed here?

19. October 2021

Incoming invoices: From verification to storage

11. August 2021

The digital future of HR

13. July 2021

More AI, more cloud: digitization in the pharma industry

28. June 2021

Microsoft 365 – what it does and what it offers

28. May 2021

Miscalculated? Financial industry and digitalization

5. May 2021

Digitalization in companies – how far have we come?

12. February 2021

Not without my gadget: How digital companions affect our lives

3. November 2020

Four things that sound like digitalization but are in fact not digital

24. August 2020

Digital Dependency – Why companies rely on European IT solutions

15. May 2020

enaio® at home

27. March 2020

Technology Trends in 2020

27. January 2020

Quo vadis Digitization?

15. October 2019

No innovations without digitization

9. September 2019

HR managers working digitally

26. April 2019

Nothing Works without a Mobile Solution

11. March 2019

#FAV 2019: Are you “Agile Native”?

6. March 2019

The Future Is Female: Girls’ Day 2019

20. February 2019

The challenge: finding skilled workers

25. January 2019

The e-bill law: New times for Germany’s authorities

9. November 2018

enaio® coLab – the New Document-Sharing-Tool

25. September 2018

Best of OS User Days 2018

13. September 2018

What is ECM? OPTIMAL SYSTEMS Explains!

16. April 2018

Saving Searches in enaio®

5. April 2018

Implementing Digitalization: It All Starts with Paper

3. April 2018

Digital Vacation Request: Paperless ECM Workflow

21. March 2018

Transitioning from Paper-based Invoicing to Digital Invoicing

22. February 2018

Working in the Office of the Future – How Is Digitalization Transforming Your Working World?

20. February 2018

Heading Toward the Information Management System of the Future with ECM Software

9. February 2018

Why Should You Digitalize Your HR Management?

10. January 2018

The GDPR Is on Its Way! Here’s What You Should Know

8. January 2018

Guaranteed Success for Your IT Project

22. September 2017

Recruiting and Applicant Management in the Digital Age

5. September 2017

Digital procurement in medium-sized companies

18. May 2017

Repository Manager 5: New SAP ILM Certificate

8. July 2024

Release of yuuvis® RAD 10.0: Microsoft integration, dashboard extension, and new OCR service

30. April 2024

Release of version enaio® 11.0: new functions for more efficient work

30. June 2023

OPTIMAL SYSTEMS awarded as “Leading Employer”

4. May 2022

Gregor Wolf takes over management of OPTIMAL SYSTEMS

16. March 2022

Platinum! OPTIMAL SYSTEMS wins at the eGovernment Computing Awards

12. November 2021

OPTIMAL SYSTEMS releases new version of enaio®

31. May 2021

OPTIMAL SYSTEMS wins ICT products award

20. November 2020

Philips and OPTIMAL SYSTEMS establish partnership

5. November 2020

Kyocera-Management visits OPTIMAL SYSTEMS in Berlin

24. January 2020

Top employer: FOCUS Business honours OPTIMAL SYSTEMS for the second time!

9. December 2019

OPTIMAL SYSTEMS at the DIGITAL FUTUREcongress 2019

20. February 2019

OPTIMAL SYSTEMS is top employer for mid-sized companies 2019

31. January 2019

More Mobile. More Flexible. More Performance: enaio® 9.0 Goes Live

19. September 2018

eFile in North Rhine-Westphalia Witten Leads the Way, Others Join In

27. August 2018

OPTIMAL SYSTEMS named 2018 Innovator of the Year

4. April 2018

Chamber of Industry and Commerce (IHK) Award for Top Trainees from OPTIMAL SYSTEMS

6. March 2018

New Bitkom Study: Enterprise Content Management in Medium-Sized Companies

28. September 2017

Your heart beats digitally?
We are happy to receive your application!!

We are looking for tinkerers, planners, visionaries – in short: go-getters who want to support our customers on their way to digitization. You don’t have to be an IT specialist, but simply a specialist in your own field – be it consulting, human resources, customer support or software development.

Find your dream job

Our partners

Success comes to those who have good partners. Through our network of technology and sales partners, enaio® is in use in the many different branches of the industry.