Proven solutions. Easy to use. Work more efficiently.
The success of OPTIMAL SYSTEMS software is based on its versatility, flexibility, and universality. It is the framework for functional, innovative solutions which master the wide variety of challenges of enterprise content management, and can be precisely adapted to the requirements of your company, administrative department, or organization.
Take the strain off your Controlling department. Digital invoice processing opens up new potential through automation: for pre-sorting, forwarding, and informing, including connection to financial accounting systems.
The enaio® document management solution manages information and documents in a single platform. The range of functions includes context-related archiving, search tools, and connections to specialist applications.
Ensure safe storage of your business data with a reliable archiving solution such as enaio®, including central document access, configurable storage, electronic signature, and much more.
Make your business and work processes even more effective and cost-efficient. enaio® provides you with structured workflows and automation tools for your internal company processes.
Trouble keeping an overview in your mailroom? enaio® accelerates the distribution of incoming mail. From capturing to classification, from pre-sorting to batch processing, new resources are released.
With enaio® you can securely store and archive large amounts of data – all in accordance with legal guidelines. The ECM solution provides certified interfaces to all conventional storage technologies.
Manage your contracts even more efficiently with the digital contract record from enaio®. Gain an overview of all contract information, activate release workflows, or create templates.
enaio® capture helps you to capture, import, and store documents, whether digital or analog. Barcodes are automatically recognized and scanned documents are archived directly, even in the context of workflows.
When it comes to the automated recording of incoming mail and invoices, enaio® classify is in its element. The classification component reads index data, determines storage locations, and transfers documents to workflows.
Thanks to document lifecycle management, simple workflows, and the digital workflow file, your quality and risk management systems become more relevant and reliable. Being able to view process throughput times, assess waiting times, track requests, and more highlights gaps in the offered services, makes it possible to analyze them, and enables you to meet customer requirements more easily.
enaio® supports your HR department with application management. From electronic management of the selection process to digital records for new candidates – you’re always in control.
enaio® besig helps you to authenticate documents beyond doubt – with qualified electronic and legally compliant signatures. Transparency is ensured in release processes, especially in workflows.
Get an overview of the core functions of the enaio® client: Digital workflows facilitate task organization, and extensive archiving functions provide the necessary level of compliance and security.
Organize joint projects, share documents, exchange information: enaio® coLab, the new collaboration tool, offers this and much more.
Access your Office documents at any time and from any location: enaio® provides interfaces to all relevant Microsoft applications. Connect Office, Groupware, and Outlook with one ECM.
With enaio® you can extend Microsoft Dynamics NAV or AX with a feature-rich document management system. Archive your documents in an audit-proof manner or create your own workflows via an interface.
enaio® can easily connect to any system via REST API, e.g. web services or mobile applications. This ensures a seamless exchange of information and avoids media breaks.
enaio® recognizes invoices that comply with the ZUGFeRD standard and offers solutions for electronic invoice capture and processing within workflows. This saves a lot of time and money.
Better collaboration, greater productivity, a structured system – that’s email management with enaio®. With tight integration into Microsoft Outlook, rule-based archiving, and fulfillment of compliance requirements.
Simple and intuitive media management? No problem with enaio®. The ECM solution offers more than conventional image databases with its image comparison, batch processing, thumbnail preview, plus many ECM functions.
SAP Information Lifecycle Management (ILM) offers complete administration and control of the data lifecycle. enaio® provides the ECM equipment for this.
Tap into the world of information in your company in no time at all: enaio® delivers fast results using Enterprise Search, including auto-completion and full text search. A real home-run.
Arrange your sessions even more easily, efficiently, and digitally with enaio® to ensure professional session management. Less organizational effort and simple work processes for banks, insurance companies, and associations.
From any location, from any device, worldwide, enaio® webclient enables convenient access to your enterprise management system whenever you want.