Enterprise Content Man­age­ment from a Single Source

The document management functions of enaio® streamline the creation of documents and information of various types and control how they are processed, accessed and exchanged between various persons. This solution thus helps you to efficiently control and organize the flow of information in your company. You and your employees gain full transparency over who made changes to which documents and when.

Many companies still process their invoices on paper. This results in increasing error rates, long processing times, and a lack of an overview. In the worst-case scenario, discounts can no longer be provided, and payment deadlines can’t be upheld. Moreover, invoice storage is costly. Switching to electronic invoices with enaio® can save a company up to 80 percent on costs and unleash unused labor potential.

An electronic archive does not need shelf space: Systems for digital archiving optimize the processes in your company and save time and money. The right archiving software offers you a variety of advantages and is the basis of your workflows. Centralized storage allows team members to access documents at any time and from any location. This simplifies workflows across teams.

Business process management and electronic process management involve a large number of complex processes. Making these transparent and simplifying them by leveraging new synergies are two of the core goals of our software. The enaio® ECM solution optimizes the flow of information from person to person and from location to location.

enaio® classify is a professional classification component with an integrated validity check that automatically recognizes and correctly classifies forms and receipts. This makes it an ideal complement to the capture functions of enaio® capture and is suitable, for example, for the development of largely automated incoming invoice processing solutions.

Generally speaking, SAP does not map important functional areas such as digital archiving or e-mail management. That’s why SAP offers a certified archive interface with which documents, data, and receipts can be exported. enaio® adds ECM functions to SAP that support various archiving and document management scenarios along the entire transaction chain.

OPTIMAL SYSTEMS provides dedicated enaio® interfaces for Microsoft Dynamics NAV and Dynamics AX, each of which extends the respective solution with audit-proof archiving or receipts, sophisticated document management, and digital workflows for incoming invoice processes, release procedures, and other jobs. NAV or AX receipts thus become part of a comprehensive and searchable ECM document pool that includes correspondence, Office documents, e-mails, presentations, and much more. For you this translates into faster receipt processing and searches. Moreover, the ability of your employees to provide information increases substantially.