Full-feature DMS solution
Content services in the cloud
Low-code/no-code ECM tool
Integration
AI components
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yuuvis® Apps
A SaaS platform that consolidates documents and simplifies processes – productive immediately, with no IT project or training required. Full control, zero infrastructure.
Scattered files waste time and energy. yuuvis® Apps brings together documents, workflows, and business processes in a streamlined cloud platform – less effort, more control, better decisions.
Get started with three ready-to-use apps that integrate seamlessly:
The SaaS approach enables rapid deployment without the need for additional infrastructure. Combine modules as needed and reduce process costs – with one platform instead of multiple standalone solutions.
Central, audit-proof filing with fast search – information available in seconds
Familiar usage patterns ensure quick adoption and a smooth start – and without project overhead, teams go live in days, not months
A cloud platform for multiple business needs instead of isolated solutions, making professional ECM accessible even to smaller teams and budgets
Solutions for specific business needs, can be flexibly combined and expanded as required
GDPR- and GoBD-compliant archiving with audit trails for tamper-proof documentation
Workflows, reminders, and tasks replace Excel or Outlook lists – nothing gets overlooked anymore
A central access point for multiple tasks reduces context switching and search effort – fewer clicks, faster processes.
Seamless approvals and e-signatures accelerate processing times
Extend your apps with preconfigured modules designed for specific business needs – no development required, simply add them as needed.
Have documents signed electronically right from your apps – through Docusign and Adobe Sign integration.
Create documents from templates with automatic metadata transfer in Microsoft Word – for consistent, error-free source documents.
Automatically classify and tag incoming documents – less manual captures, faster filing.
Make scanned documents, images, and PDFs searchable – automatic text recognition in over 100 languages for fast retrieval and further processing.
Process e-invoices automatically and in full compliance with legal requirements. XRechnung, ZUGFeRD, and PDF formats are classified, validated, and stored with verified metadata – all powered by AI.
We maintain the highest quality standards by hosting exclusively in data centers and regions located in Germany. Our solutions ensure GDPR- and GoBD-compliant archiving with complete audit trails. If you have any questions, our German-speaking support team is available at any time under clearly defined service level agreements.
For three decades, OPTIMAL SYSTEMS has been synonymous with proven enterprise content management solutions. With our deep understanding of business processes and compliance requirements, we are more than just a service provider – we are a reliable, long-term partner for your business strategy.
Your data is fully protected with us. OPTIMAL SYSTEMS is ISO/IEC 27001-certified for the hosting, operation, and support of SaaS solutions – with documented security processes and regular external audits. A sophisticated role and permission model, along with complete logging of all changes, ensures maximum security.
We develop solutions with built-in compliance: Audit-proof archiving, transparent release processes, and complete auditability are standard. Our clear governance structure establishes consistent standards and prevents shadow IT and isolated data silos within your organization.
yuuvis® Apps is a streamlined cloud platform that brings together documents, workflows, and business apps (e.g., yuuvis® explorer, yuuvis® contract) in one place – for less effort, greater control, and better decision-making.
Both are standalone business apps. yuuvis® explorer covers document storage, search, and collaboration – with folder structures, full-text search, and versioning. yuuvis® contract focuses on the contract lifecycle: deadline monitoring, approvals, and audit trails. You can use each app individually or combine them.
Especially suited for mid-sized companies (approx. 50–1,000 employees) with distributed documents that want to standardize processes and ensure compliance.
Yes, a single platform can meet multiple business requirements – reducing IT effort, interface risks, and overall costs.
"Made in Germany" stands for GDPR- and GoBD-compliant archiving. Audit trails and a role and permission model ensure compliant documentation.
In a cloud environment hosted in Germany.
With roles and permissions, audit trails, versioned storage, and standardized workflows – changes are traceable, and a substitute works immediately.
Billing is based on a SaaS model. Since requirements vary (number of users, storage, apps), we will create a customized offer.
Yes. Certified connectors enable legally compliant archiving from SAP ERP and S/4HANA, automatic assignment to SAP business objects, and direct navigation between SAP transactions and related files in both directions. Contact us – we'll advise you on the right integration option.
Ready to order?
We deliver ready-to-use solutions quickly, without lengthy implementation. You will immediately receive a customized offer tailored to your exact requirements, without complex contracts or months of development – ready for productive use right away. Let’s discuss your needs together and configure the right solution for you.
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