• From vision to reality:
    Paper-free Management Made Possible by

    You can rely on the 20 years of expertise that the OPTIMAL SYSTEMS site in Hanover has to offer.

Designing Digital Administration

What was a mere vision 20 years ago has since become a reality: Paper-free office setups are gaining more and more traction in the field of public administration. Cumbersome old file folders are increasingly being replaced by electronic records that accelerate old workflows.

OPTIMAL SYSTEMS Vertriebsgesellschaft mbH Hannover has been a pioneer in the field of enterprise content management (ECM) from the very start. Our mission has always been to make digital administration a reality, thereby enabling greater transparency, proximity to citizens, and openness in general. Our enaio® software has been implemented over 650 times – and the number of installations is constantly increasing.

By our own estimates, we are the market leader in the nation’s districts as well as the independent cities outside of them, with a market share of over 35 percent in Germany. Moreover, many cities within districts, churches, and additional institutions with functions related to public administration number among our customers. 25 Job Centers across Germany are already working with enaio®.

We aren’t resting on our laurels, though – we work each day to make our solutions even more convenient and adapt them to our customers’ needs. One of our special assets lies in our outstanding range of interfaces for municipal specialist procedures.

Our top solutions

Efficient, multifaceted, and customizable.

General records management

Immigration Authority

Job Centers

Social welfare office

Digital invoices with ZUGFeRD

Archive/ electronic old records (EAR)

Our Customers Have Trusted us for Years

Public administration bodies have chosen OPTIMAL SYSTEMS software over 650 times.

This success motivates us even further.


Customer since 2004

Stadt Stadtallendorf

Customer since 2004

Gemeinde Stuhr

Customer since 2005

Städteregion Aachen

Customer since 2004


Customer since 2007


Customer since 2006

Kreis Nordfriesland

Customer since 2013

Landratsamt Bamberg

Customer since 2007

Landkreis Marburg-Biedenkopf

Customer since 2004

Stadt Bremerhaven

Customer since 2004

Landkreis Märksich-Oderland

Customer since 2010

Landeshauptstadt Magdeburg

Customer since 2004

  • As an eGovernment service provider, it is imperative for us to take a holistic approach to processes. After the department voiced its request, we started to look for a flexible solution that facilitates successive expansion into a system used across the entire administration.

    Andreas Schwanke
    Project Manager DMS
  • The solution from OPTIMAL SYSTEMS fit perfectly into the requirement profile of our existing IT infrastructure.

    Heino Reinartz
    Head of Information Technology
    StädteRegion Aachen

Your Point of Contact

in Hanover

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The Latest News from Hanover

We’ll keep you on the edge of your seat: Meet with us and learn about key future topics.

Working together

We’re searching for tinkerers, planners, and visionaries; in other words, movers and shakers interested in an exciting work environment and supporting our customers along their path to digitalization.

  • Taking on every challenge, creating a solution, and celebrating successes together: That’s how work should be!


    Content Manager
  • OPTIMAL SYSTEMS has a truly flat hierarchy.

    ECM Consultant
  • When I can do something better, the whole company and every single employee stand to benefit.

    Technical Trainer

Managing Director

Jörg Huesmann is well-versed in the needs and challenges faced by public administrative bodies. He spent many years working as a consultant for Mercedes-Benz, the German Federal Foreign Office, and many other renowned institutions. He took over responsibility for software sales to the public sector at the OPTIMAL SYSTEMS site in Hanover in 2010. In February 2015, he became Managing Director of OPTIMAL SYSTEMS Vertriebsgesellschaft mbH Hannover.

“Software is meant to serve people, not the other way around. That’s the only approach that ensures true proximity to citizens in today’s digital world.”

Our Partners

Strong partners are the key to success. Thanks to our network of technology and solution partners, enaio®

is used in all kinds of different scenarios.






IntraFind Software AG