Solution: Digital archiving with enaio®
enaio® ensures that changes and access can be traced at all times.
enaio® allows you to maintain an overview of your storage deadlines at all times.
Digital archiving saves time, space, and materials – which pays off fast.
Archiving with evidential value
enaio® supports qualified electronic signatures that can be used to clearly assign the creation and editing of documents and decisions to a single editor. Integrating digital signatures ensures the permanent digital archiving of all data managed by the system. This also ensures the authenticity and integrity of documents and decision-making processes.
- Archive documents in a way that provides evidential value pursuant to BSI TR 03138 RESISCAN and BSI TR-03125
- ArchiSafe- and ArchiSig-compliant
- Signature validation via Online Certificate Status Protocol (OCSP)
- Automated monitoring service to ensure validity of signatures and hashtags (including timestamp update)
Transformation into a standardized data format
Rendition management is important with regard to the long-term archiving of business-relevant data and documents. This involves transforming short-lived formats into long-lasting, standardized file formats so that the readability of important documents remains guaranteed over periods of many years. Moreover, PDF renditions can be converted into PDF/A.
In order for documents to remain available over the long term, independently of applications, enaio® Rendition Management converts many special data formats into standard formats such as TIFF or PDF.
Renditions can be generated from documents in all Office formats, COLD data, data from various third-party applications, or various text or image formats, and can be viewed with standard viewers.
Meanwhile, the source file remains intact in its original format. The respective editing statuses, such as of active Word documents, can be documented, electronically signed, and archived in an audit-proof manner.
Thanks to the combination of an ECM solution with an archiving solution, we now have a centralized, audit-proof archive that optimally protects data, yet keeps it available.
Martin Overath, IT Department Head, University Hospital Frankfurt/Main
We chose OPTIMAL SYSTEMS because it integrates archiving, document management, and workflows into a single product.
Stefan Antholzer, Head of IT, Flottweg GmbH