The Johann Wolfgang Goethe University Hospital in Frankfurt (KGU) stands for excellence in health care, research, and teaching. As part of the strategy of providing maximum care while facilitating research, 4,500 employees working in 32 subclinics treat 50,000 inpatients and 270,000 outpatients each year. Boasting an area of 460,000 square meters, the KGU is almost as large as downtown Frankfurt.
Work efficiency has been improved by providing campus-wide access to information and automating manual processes thanks to the ECM system: “It allows us to make work processes more effective and save working time and resources. The time and costs associated with transporting files and records are a thing of the past. Along with that, the departments are now able to collaborate more effectively. Documents which had been distributed as hard copies are now stored electronically, meaning that multiple authorized users at different locations can access them at once,” explains Martin Overath, IT Department Head, KGU.
The incoming invoice solution from OPTIMAL SYSTEMS converts invoices into electronic format directly in the inbox using a batch-oriented process based on a self-learning capture and classification component. The solution handles both the capture of the invoice header data down to individual invoice items and the validity check. Thanks to integration with the ERP system (SAP), documents are now released in a convenient release workflow.
The hospital has been using enaio® since 2008 and has been continuously expanding the system since then. The long-term goal is to completely eliminate media discontinuities in document transmission.