Solution: Integrating enaio® into Microsoft applications

enaio® Adapts to Your IT Environment

Expand Microsoft Office and similar in a targeted way with ECM

enaio® seamlessly integrates into your Microsoft-based IT infrastructure and expands it by adding useful features for archiving emails and business documents, document management, mobile working, and much more. In the process, enaio® adapts to your employees’ way of working – not the other way around.

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enaio® meets Office 365

Word and Excel documents can be created, edited, and archived in enaio®.

enaio® and Microsoft: A Profitable Partnership

enaio® for Microsoft Office: Perfectly linked

enaio® is closely linked with Microsoft Office, which allows work processes to be significantly accelerated. Your employees can directly create, manage, and open Office documents in enaio®, as well as archive them in an audit-proof way in enaio® directly from the Office programs.

They receive company-wide access to all documents for which they have authorization. You can always use a full range of ECM features for all your work. Office integration includes:

  1. Professional document management in connection with MS Office
  2. Simple collaboration across departments
  3. Automated data transfers
  • Audit-proof archiving of all Office documents

  • Display and management of metadata, editing histories, and document versions

  • Access, distribution, and storage options in the company network

  • Centralized management of templates in the ECM system

  • Direct transfer of metadata, text blocks, and documents from enaio® to Office

  • Automated data transfer for document or form letter creation

  • Bidirectional data exchange from enaio® to Office and vice versa

enaio® for Groupware: Outlook & Exchange

Screenshot enaio® Outlook Integration Trefferliste

enaio® provides targeted support to help you keep track of your contacts and e-mails from all places, at all times. Microsoft Outlook integration with Exchange offers a wide range of solutions for optimally interlinking business-relevant e-mails with processes in the company.

E-mail management with enaio® goes far beyond audit-proof archiving of e-mails and their attachments: enaio® enables you to carry out comprehensive information lifecycle management that lastingly reduces the workload of your e-mail infrastructure and significantly accelerates work processes.

Connecting the Windows file system and enaio® effectively

New system, same structure. To make the transition to the enaio® ECM system easier for your employees or to avoid having to recreate existing filing structures, we offer the option of simply transferring them to enaio®.

Alternatively, you can simply remain in your familiar Windows work environment and use the various different enaio® features from there. Their integration and automated synchroni­zation of stored favorites make this possible.

  • Import directory structures from the file system into the ECM system

  • Automated transfer of index data such as folder/file status, write protection, creation date, etc.

  • Transfer enaio® favorites into the Window file system, including ECM features

  • Original files are located in the ECM system

Windows 11 and Office 2021

Windows 11, the latest generation of Microsoft’s operating system, was launched at the beginning of October 2021. enaio® 10.0 offers a direct link to the latest Windows release so that enaio® users can continue to work in their familiar working environment.

The following Windows Editions and Office versions are supported:

  • Windows 11 Home
  • Windows 11 Pro
  • Windows 11 Enterprise
  • Windows 11 Education
  • Office 2021 Home and Business

With Windows Data Center 2022, Microsoft is also offering an update of its server operating system for use in modern data centers. This allows enaio® users to benefit from using their Microsoft applications in virtualized environments.

More than 2,000 enaio® customers – that’s one of them

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The decision to opt for software from OPTIMAL SYSTEMS was made following an extensive selection process. The flexibility of the software and the ability to adapt the solution to the individual requirements and needs of the media group played a major role.

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