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Solution: Manage and archive e-mails with enaio®

Bringing Security to Business E-Mails

enaio® provides transparency

enaio® deeply integrates with Microsoft Outlook, allowing users to easily manage and archive e-mails in an interface that covers all usual business requirements. E-mails are assigned to projects or users on a process-related basis. Your Outlook mailboxes are mapped directly in enaio®, and e-mails are stored transparently in the respective business context, providing you with access to all business-relevant e-mails at any time. Immediate retrieval of all incoming and outgoing e-mails is guaranteed, regardless of the workstation used.

Management and archiving

You can manage e-mails throughout the company directly from Outlook and archive them in enaio®.

A computer screen displaying an email management document.

Optimal management

enaio® offers more than just audit-proof archiving of e-mails.

Perfect integration

enaio® integrates with e-mail programs such as Microsoft Exchange.

Convenient workflows

You can transfer e-mails to workflows. This helps you to avoid interruptions in communication.

Efficient email management through Microsoft Outlook on a laptop screen.

Direct Outlook integration

E-mails are assigned to the corresponding projects/users on a process-related basis, making it foolproof to retrieve them.

Manage and Archive E-Mails Across the Company

Improve collaboration and increase IT productivity

By integrating the workflow system integrated in enaio®, e-mails can be structured and processed according to predefined guidelines. Functional mailboxes (info@, press@, etc.) can also be managed.

At the same time, the solution covers all legal requirements for audit-proof, complete e-mail archiving. This means you are finally able to meet the compliance requirements your company is subjected to.

Incoming and outgoing e-mails, including attachments, are automatically archived in a central repository, guaranteeing full audit compliance for years to come.

  • Deep integration with Microsoft Exchange/Outlook

  • Audit-proof e-mail archiving

  • Support in the fulfillment of IT compliance

  • Structured and central storage of all e-mails

  • Rule-based storage, either automated or via drag & drop

  • Process-related management of e-mails in digital records

  • Worldwide access to electronic business correspondence

  • Avoidance of duplicate storage (Single Instance Store)

  • Quick searches, including full-text search

  • Transfer of e-mails to workflows

More than 2,000 enaio® customers – that’s one of them

Mediengruppe Pressedruck

The introduction of the various ECM solutions for personnel, project, contract, and workflow management was handled by internal IT specialists of Mediengruppe Pressedruck right from the start.

Read more

Our long-term goal is to avoid media disruptions throughout the entire hospital. In addition to the data from the HIS, documents and invoices, e-mails, Office files, and other documents need to be stored reliably in the digital archive.

Martin Overath, It Department Head, University Hospital Frankfurt/Main

Today, enaio® manages approx. 330,000 business dossiers with over 1,000,000 business transactions. These include 4,200,000 documents, receipts, and e-mails.

Bruno Frutiger, Swiss Federal Office of Communications (OFCOM)

Do you have any further questions?