Solution: Integrating digital invoices
The processing of electronic invoices in the ZUGFeRD and XRechnung standards eliminates many of the manual work steps.
According to statistics from the Federal Ministry of Economics, this results in a saving 9.27 euros per invoice. The ministry has determined that the payment of an invoice sent in the ZUGFeRD standard, for example, is on average made 5.3 days earlier. enaio® supports the ZUGFeRD and the XRechnung standard and offers solutions ranging from simple invoice entry to complex invoice receipt workflow scenarios.
- Recognize invoices that comply with the ZUGFeRD and XInvoice standards
- Read invoice data from the embedded XML file (ZUGFeRD)
- Automatically read and extract invoices and transfer invoice data from XRechnungen
- Read out electronic invoices without ZUGFeRD metadata with enaio® classify
The future belongs to electronic invoicing
Automatic data import and export simplifies administration and enables control
Save time and money
Thanks to automatic invoice recognition, new resources are available.
Tailor to your needs
The invoice receipt workflow can be adapted to suit individual requirements.
Automated inspection
Collective mailboxes are automatically monitored for new e-mails.
Full control over all invoices
Digital invoices reach their recipients by e-mail. An invoice in the ZUGFeRD standard consists of a readable document combined with structured data. An XRechnung consists of an xml file and does not contain a human-readable PDF. The invoices received can be forwarded by the clerk or automatically to the enaio® collective mailbox. The invoice data is then automatically read out, extracted and transferred directly to the enaio® ECM system, provided that they are known contractors.
Electronic invoices from unknown contractors as well as manually scanned paper invoices can be automatically checked, recognized and sorted via the enaio® classify solution. They are then included in a workflow in enaio®. A special advantage: Our XRechnung solution provides a tool that converts the XML file into a readable document and makes it available for viewing in enaio®.
Working with workflows, deadlines and access rights
The enaio® incoming invoice workflow can be configured in such a way that the further process is already defined. In this way, invoices from known suppliers are sent immediately to the correct recipients in the respective department. At the same time, the finance department has access to the automatically generated invoice receipt book. With it, for example, the treasurer can access the invoice and the associated data as well as the current processing status at any time. Likewise, enaio® can automatically alert in time before the cash discount deadline is reached.
OPTIMAL SYSTEMS offers – depending on the regional catchment area of the customers – different variants of the respective enaio® solution. There may be differences, for example in terms of functionality and user interface. We will be happy to provide you with more information in a personal consultation.
- Automatic invoice recognition saves time and money.
- Electronic invoices with and without ZUGFeRD data as well as XRechnungen can be processed.
- The solution can be flexibly adapted to different workflows as required.
- enaio® can automatically warn you when the discount period has been reached.
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