All documents are immediately at hand. Thanks to rapid access to the personnel record directly at the workstation, employees no longer shy away from checking again when in doubt about something.
Ms Faust, Department Head, MVV Energie AG
Solution: Applicant management with enaio®
The applicant management solution supplements enaio® personnel records by adding functions that allow your HR department to more easily select and hire employees. Applicant data is captured and managed in an HR repository. If an applicant is deemed qualified for a position, a workflow can be launched which supports the process of hiring the applicant, from the time of the initial job interview until the employment contract is signed.
This allows for the electronic administration and execution of the entire selection process – without any unnecessary media disruptions. The HR employee maintains a constant overview of all applicant data and any events carried out as part of the selection process.
This allows for the electronic administration and execution of the entire selection process – without any unnecessary media disruptions. The HR employee maintains a constant overview of all applicant data and any events carried out as part of the selection process.
At the core of the solution is a digital record which contains the collected data and documents on the applicant. This could include, for example, contact information as well as personal data. As the first step in the process, the validity checks stored in the system allow for an initial preselection of candidates based on defined criteria regarding their suitability for the job.
All evaluations, statistics, analyses, and other results are available in a single view.
Templates and form letters are a practical way to optimize correspondence with applicants.
Sensitive data is treated confidentially in accordance with the data protection regulations.
The digital personnel record compiles all important facts and information on the applicant for HR employees. This ensures seamless processes throughout the entire application process.
From the employment contract to the privacy policy, your HR department knows the current status of the applicant at all times.
Electronic workflows help to significantly reduce the administrative burden on staff, and templates and mail merge functions assist in correspondence with candidates. Interfaces to e-mail and calendar services help with the scheduling coordination for interviews, assessment centers, or trial days.
It is also important to consider the legally compliant retention periods for the certificates and CVs of rejected applicants: documents as well as the associated personnel records must be deleted irrevocably in accordance with data protection regulations.
Applicant documents are managed in a more structured manner
Convenient options for analysis and statistics
Automatic generation of rankings
Configurable parameters allow for customization
Comprehensive Office integration
Secure storage of sensitive personnel data
Automatic monitoring of deletion deadlines
Simplified correspondence thanks to templates and form letters
Due to steady growth in recent years, the requirements for a central information management have changed, prompting the company to introduce the enaio® ECM software across the company. The optimization of HR management was one of the key goals of this digitization project.
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