• Our Heart Beats in Berlin

    Successful on four continents.
    Modern information management always starts here.

Making. Information. Digital.

OPTIMAL SYSTEMS was founded in Berlin in 1991 and has developed continuously ever since. What began as a small spin-off is now one of the leading German providers of digital archiving, document management, and digital workflows.

Our network now extends across the globe. But our heart beats in Berlin, because this is where the enaio® software is primarily developed. And since 2018 also in Belgrade.

But as the company’s headquarters, we take on further tasks. From here we look after long-standing key accounts and other customers in Germany.

From Berlin, we coordinate the network of our technology partners, international growth, and the strategic business development of the Group. In addition, we offer all central services used by the Group’s sites.

Software development

The heart of our business >

SAP® competence

Our experts for you

Our top solutions

More than 100 individually applicable solutions ensure that enaio® is suitable for almost every scenario: in industry, public authorities, and hospitals.

Trust matters most

Over 2,000 product installations in 27 years

Gerry Weber International

Customer since 2010

EDEKA Minden-Hannover

Customer since 2010


Customer since 2014

Zeppelin Baumaschinen

Customer since 2005

Vodafone Kabel Deutschland

Customer since 2007


Customer since 2011

Häcker Küchen

Customer since 2005


Customer since 2011

Panasonic Automotive

Customer since 2010

Meffert AG

Customer since 2005


Customer since 2009

Schnellecke Logistics

Customer since 2011

  • The OPTIMAL SYSTEMS product fits very well into our complex IT environment. Thanks to the modularity of the system, we were able to implement it in a series of phases.

    Elke Bülte
    IT Project Manager
  • Initially, employees feared that a new work and project management application in accounting could make a lot of things more complicated. But it soon became clear that the new solution would make their workflows much faster, better, and more convenient.

    Ralf Tischler
    Project Manager for Work Organization & Accounting
    ADAC Hansa

Content Services for Partners

Latest Technology that uses open standards. Cloud-enabled microservices architecture. And a responsive HTML5 client if needed.

The Content Services Framework enaio® redline for OPTIMAL SYSTEMS‘ Partners – the road to tomorrow’s information management.

Your contact
in Berlin

Your questions about digitalization

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Andreas Kalz

Director Sales & Partner Management

+49 30 895708-0
Cicerostraße 26, 10709 Berlin

News from Berlin

Stay curious: Meet us on site and discover how tomorrow will be made.

Creating together.


We’re searching for innovators, planners, and visionaries; in other words, movers and shakers interested in an exciting work environment and supporting our customers along their path to digitalization.

  • Accept every challenge, create a solution, and celebrate successes together – this is work as it should be.

    Content Manager
  • OPTIMAL SYSTEMS: A flat hierarchy that is truly important to our company culture.

    ECM Consultant
  • If I can do something more effectively, the whole company and every employee will benefit.

    Technical Trainer

Our partners

Good partners are the key to success. Through our network of technology and sales partners, enaio® is
used in a diverse range of scenarios.

AWP Consult GmbH

Insiders Technologies GmbH

B&W Unternehmensgruppe

itelligence AG

bpi solutions gmbh & co. kg

Qualysoft GmbH


smartPS GmbH


TA Triumph-Adler GmbH

DATENGUT Leipzig GmbH & Co. KG