With our document management system, organising documents is easy for administrations. The yuuvis® cloud-eFile is intuitively designed to help you navigate quickly and work efficiently. A modern and versatile solution for all your requirements.
Enter a new era of administrative management.
Document management
Process-related networking with other institutions
Web-based – no support required
Legally compliant
Reduce paperwork and improve administrative efficiency with our cloud-native document management system. Thanks to the yuuvis® cloud-eFile, organising documents is easier than ever.
Our web-based document management solution has been specially developed for administrations and non-profit organisations of all sizes. Discover the simplicity, effectiveness and innovative design of a solution that requires no technical expertise and gives you the flexibility to work remotely from anywhere. Centralised documents, audit logs, role-based access control and an intuitive, user-friendly interface can increase team performance and administrative efficiency. From taxation and accounting, to citizen and registry services, import and export, and Supply Chain Act measures, the possibilities are endless.
This system can be used to link the local, regional and federal levels. Regional economic integration with neighboring countries can also be promoted through interactive cross-border exchange mechanisms.
Thanks to the subscription model, there are no up-front setup costs. Take advantage of a powerful tool that includes features such as easy administration and user management, a detailed search function, quick access to active/open documents and tasks, customizable rostering and seamless integration with third-party apps such as Microsoft 365, OnlyOffice and more.
Easy import
The application supports the import of various file formats, which significantly simplifies the integration of your existing documents and data and speeds up processes.
Intuitive use
The application is designed to be self-explanatory and easy to use, making it quick and easy to get started.
Follow-Up-Reminders
Easily set up reminders and follow-ups for yourself or other colleagues to make sure you never miss an important task or deadline.
Standardization
By using the yuuvis® cloud-eFile, you can standardize your processes, leading to greater efficiency and productivity in your day-to-day work.
Fast navigation
The yuuvis® cloud-eFile offers a clear and well-organized display of your file plan and quick navigation. This allows you to determine the location and status of each file with just a few clicks.
Smart search
Find the information you need efficiently with our powerful and comprehensive search, which searches both the metadata and content of your documents.
Legal compliance
The yuuvis® cloud-eFile fulfills all relevant legal requirements and standards, ensuring legally compliant collaboration.
Collaborative work
Several colleagues can collaborate on a document (DOCX, PPT, Excel, etc.) simultaneously. Changes are automatically saved and versioned, allowing the restoration of older file versions.
The intuitive user interface supports and facilitates your daily work. The user-centric approach of the yuuvis® cloud-eFile ensures that even new users can get started quickly and easily. This makes using cloud-eFile an effortless and productive experience.
Less infrastructure
Thanks to cloud solutions, you need less physical infrastructure in your office. We handle maintenance and updates, saving you time and resources.
Simple administration
Add and remove users and manage access rights: The admin dashboard gives you an overview and full control of your system.
Permission system
The permission system with profiles and user groups allows you to control and restrict access to files and documents. This allows you to determine who can view, edit or delete these files, providing a secure environment for handling sensitive data.
OnlyOffice integration
Integrated OnlyOffice applications allow you to edit documents directly, without the hassle of downloading and re-uploading.
Secure and fast
The cloud-eFile guarantees the highest security standards for your sensitive data, using the latest encryption technologies and access rights. It also offers high system performance to enable you to work seamlessly.
Always available
Our cloud solution is always available, allowing you to switch easily between devices and continue your work from anywhere, giving you maximum flexibility and convenience.
Restoring and recovering
Nothing is ever lost: The administrator has the ability to recover deleted files, processes or documents.
Integration of external tools
External tools such as OnlyOffice, Microsoft 365, etc. can be easily integrated via the API. This allows users to seamlessly access their favourite applications and work more efficiently.
Only pay for what you use. This reduces costs compared to traditional solutions that often have high upfront and ongoing maintenance costs.
Automation and efficient processes enable you to accomplish more in less time, significantly increasing employee productivity.
By regularly updating and improving our service, you can stay up-to-date with the latest technology – without any maintenance required.
yuuvis® cloud-eFile is based on yuuvis® Momentum, a software made in Germany by OPTIMAL SYSTEMS. Used on-premises, in the cloud or hybrid. We abide by the highest quality standards of state-of-the-art information management software, and our solutions are certified internationally.
DMS and archiving specialists: OPTIMAL SYSTEMS can look back on more than 30 years on the market.
In addition to our full-featured enaio® ECM, we offer yuuvis® Momentum, a cloud-native, high-performance document repository middleware. This forms the basis for powerful and user-oriented applications, such as the yuuvis® cloud-eFile.
Maintaining good personal relations with our customers and partners is important to us. That’s why we offer more than just licenses: We are there to assist you at every step along the journey.
30+ years of DMS experience
many years of compliance expertise
proven and long-term cooperation with hundreds of public institutions in German-speaking countries
For more information, please contact our sales team:
Create clients and user accounts
Define rights
Upload file plan
Get started
Get your trial account and experience for yourself what is possible with yuuvis® cloud-eFile. Your personal contact will inform you as soon as possible with your access details.
General Remarks
Software & Services
LOCATIONS