5 Fäuste treffen über einem Schreibtisch zusammenfive hands fist bumping across a desk

25 September 2018

enaio® coLab – Digital Project Work with the New Document Sharing Tool

Digital project work is now even easier: enaio® coLab extends the performance spectrum of enaio® by a new tool, with which enaio® users can work together with other colleagues or external persons in projects and on documents.

Teamwork instead of the waterfall model

Traditional line organization is dominant in many companies – unambiguously identified supervisors give out clear instructions to explicitly defined subordinates. But in the wake of the digital transformation, management structures that were previously purely shaped by hierarchy are changing, and project work is now experiencing a boom. Dynamic collaboration also encourages creative output and employee motivation in general.

Innovative tools provide the right support and offer completely new opportunities for flexible teamwork within departments and spanning multiple locations. A sustainable increase in efficiency is guaranteed, especially in regard to time resources and travel costs, because employees no longer have to put up with long train journeys to take part in arduous meetings in stuffy conference rooms at the company headquarters. They coordinate their tasks directly from their familiar workstation, or even from their living room couch if they are working from home or on flextime.

But how do project teams coordinate in terms of preparing documents? How is joint access to the central database guaranteed? And how is the availability of all the relevant information guaranteed at all times? With enaio® coLab!

Edit, share, and pass on information

enaio® coLab is the new document sharing tool from OPTIMAL SYSTEMS and represents the perfect addition to the enaio® ECM software. This tool enables documents to be worked on collaboratively within virtual project rooms and information to be exchanged directly between the individual participants. Even better: The edited documents are filed directly in the enaio® ECM system, meaning they can also be used after the project.

Every enaio® user can create project rooms and thus acquire administration rights. Both enaio® and non enaio® users can become members by invitation, using the classic enaio® login or various authentication services such as Google, LinkedIn or simply with their personal e-mail address and a defined password. In addition to uploading and editing the documents, participants also have the option of defining tasks and grouping them in lists. If required, the participants leave messages within the project rooms to inform their colleagues about changes or additions, for example.

A screenshot of a enaio® coLab web page with a blue background.

Overview of the current tasks and task groups

All project-relevant documents as a list and in the preview

Digital project work combined with the particular advantages of tried-and-trusted enterprise content management technology lays the ideal groundwork for modern teamwork, unrestricted by location, for companies and authorities.

Learn more about the possibilities that enaio® coLab has to offer: to the enaio® coLab product page

Do you have any further questions?