yuuvis® Momentum
A cloud platform that brings documents together and streamlines processes – instantly productive, with no IT project or training required. Full control, zero infrastructure.
Scattered files waste time and energy. yuuvis® Apps brings together documents, workflows, and business processes in a streamlined cloud platform – less effort, more control, better decisions.
Get started with three ready-to-use apps that integrate seamlessly:
The SaaS approach enables rapid deployment without the need for additional infrastructure. Combine modules as needed and reduce process costs – with one platform instead of multiple standalone solutions.
Central, audit-proof storage with fast search - information is available in seconds
Familiar Operating patterns ensure quick acceptance and a smooth start
One cloud platform for multiple specialist requirements instead of many isolated solutions
Solutions for specific business needs, flexibly combinable and expandable as required
GDPR/GoBD-compliant archiving with audit trails for audit-proof documentation
Workflows, reminders and tasks replace Excel/Outlook lists - nothing gets lost anymore
A central access point for multiple tasks reduces context switching and search effort - fewer clicks, faster processes
Approvals and e-signatures without media disruptions speed up throughput times
In the Business package, you can extend your apps with preconfigured modules designed for specific business needs – no development required, simply add them as needed.
Have documents signed electronically right from your apps – through DocuSign integration.
Create documents from templates with automatic metadata transfer in Microsoft Word – for consistent, error-free source documents.
Automatically classify and tag incoming documents – less manual captures, faster filing.
Make scanned documents, images, and PDFs searchable – automatic text recognition in over 100 languages for fast retrieval and further processing.
yuuvis® explorer is the central, intuitive client of the platform – your starting point for documents, files, and workflows. It combines intuitive usability with the governance and security of an ECM, providing a streamlined foundation that can be expanded with specialized solutions as needed.
Benefit from familiar operation for easy navigation, sorting and organization of your documents - without long training periods.
Create folders with a click, move files using drag & drop and always keep an overview - for efficient workflows.
Find documents in seconds thanks to intelligent full-text search and customizable metadata - for maximum transparency and control.
Design yuuvis® explorer exactly according to your requirements - object definitions and workflows can be flexibly configured for each client.
Automate the classification and indexing of your documents with integrated AI - save time and reduce sources of error.
Edit Word, Excel or PowerPoint files directly in the browser, manage versions and compare changes - for smooth collaboration.
Recognize content from scanned documents and images automatically - for end-to-end digital file management.
Synchronize selected documents with local applications and integrate yuuvis® explorer flexibly into your system landscape.
yuuvis® explorer works right out of the box – but every company has its own processes, terms, and structures. That’s why the platform can be customized to your requirements without any programming. Our experts configure the system for you – you get a tailored solution without a software project.
What can be customized:
Define your own object and folder types that fit your organization, e.g., project files, supplier folders, or industry-specific document categories.
Define who can view, edit, or approve specific object types – aligned with your organizational structure and compliance requirements.
Map your review, release, and authorization processes – with custom workflow models and forms.
Control form behavior – define which fields are visible, editable, or required at any given time – for consistent data capture without the need for training.
Connect yuuvis® explorer to your existing systems (ERP, CRM, specialized applications) via REST API – for import, export, and bidirectional data exchange.
Add your own backend logic to automate responses to system events, e.g., notifications to third-party systems or validations.
The result: A system that adapts to the way you work, not the other way around. And as your requirements evolve, the configuration grows with them.
yuuvis® contract is the specialized app for managing the entire contract lifecycle – from creation and review to signing, duration, renewal, and archiving. Keep track of all deadlines, store all contracts in one place. Together with yuuvis® business-partners for centralized management of your contractual partners.
Keep track of your contracts with a central dashboard. Create and manage contracts efficiently and in a structured manner in one place.
Legally compliant storage with versioning and a seamless audit trail for maximum security and transparency.
Control precisely who can access which contract data. Our flexible role and authorization management ensures the security of your sensitive documents.
No more missed deadlines. Automatic monitoring of contract terms and notice periods with timely e-mail notifications.
Thanks to integration with yuuvis® business-partner, you can link contracts directly to companies and contact persons. This allows you to see at a glance which agreements exist with which partner - without having to search through tables or emails.
Type a term into the search bar - and you will immediately receive a clear list of results with all relevant contract data. No more clicking through folder structures.
Sign documents directly in the app with our integrated signature service. Keep an eye on the status of each signing process in real time.
Have contract content automatically summarized and use the natural language search to quickly find the information you need in your contracts.
All business relationships in one place – organized, connected, instantly accessible. yuuvis® business-partners is the central app for your company and contact data. Use it independently as a streamlined master data repository, or combine it with yuuvis® contract for end-to-end contract management.
Manage companies, contact persons and contact details in one place. No more scattered Excel lists, collections of business cards and outdated address books - a consistent database for everyone.
Connect partners directly to contracts, projects or other documents. This allows you to see at a glance which agreements, processes and histories belong to a business partner.
Clear presentation of all linked information per partner. No more searching in different systems - all relevant data is immediately available, even for substitutions or handovers.
We maintain the highest quality standards by hosting exclusively in data centers and regions located in Germany. Our solutions ensure GDPR- and GoBD-compliant archiving with complete audit trails. If you have any questions, our German-speaking support team is available at any time under clearly defined service level agreements.
For three decades, OPTIMAL SYSTEMS has been synonymous with proven enterprise content management solutions. With our deep understanding of business processes and compliance requirements, we are more than just a service provider – we are a reliable, long-term partner for your business strategy.
Your data is fully protected with us. Our data centers are certified according to international standards such as ISO/IEC 27001. We ensure end-to-end encryption – both during transmission and at rest. A sophisticated role and permission model, along with complete logging of all changes, ensures maximum security.
We develop solutions with built-in compliance: Audit-proof archiving, transparent release processes, and complete auditability are standard. Our clear governance structure establishes consistent standards and prevents shadow IT and isolated data silos within your organization.
We deliver ready-to-use solutions quickly, without lengthy implementation. You will immediately receive a customized offer tailored to your exact requirements, without complex contracts or months of development – ready for productive use right away. Let’s discuss your needs together and configure the right solution for you.
yuuvis® Apps is a streamlined cloud platform that brings together documents, workflows, and business apps (e.g., yuuvis® explorer, yuuvis® contract) in one place – for less effort, greater control, and better decision-making.
yuuvis® explorer is the core app for centralized filing, search, and collaboration. yuuvis® contract is the professional app for managing the entire contract lifecycle, including deadline and approval processes.
Especially suited for mid-sized companies (approx. 50–1,000 employees) with distributed documents that want to standardize processes and ensure compliance.
Yes, a single platform can meet multiple business requirements – reducing IT effort, interface risks, and overall costs.
"Made in Germany" stands for GDPR- and GoBD-compliant archiving. Audit trails and a role and permission model ensure compliant documentation.
In a cloud environment hosted in Germany.
With roles and permissions, audit trails, versioned storage, and standardized workflows – changes are traceable, and a substitute works immediately.
Billing is based on a SaaS model. Since requirements vary (number of users, storage, apps), we will create a customized offer.
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