Solution: Efficiently capture documents with enaio® capture
Optimal processes guaranteed: from scanning to indexing.
Directly archive your scanned documents via barcode recongnition.
Invoice receipt batch capture
enaio® processes as many documents types as desired, including in batches.
Capture, Import, and File Documents with enaio® capture
Barcode recognition with enaio® capture code
Thanks to barcode recognition, invoice receipts and documents are quickly, reliably captured, imported, and automatically stored in the right location in enaio®. If desired, recognition of valid barcodes can be restricted to regular expressions. A text recognized through barcode recognition will be filtered through a regular expression defined for the relevant barcode field.
Powerful search features with enaio® capture scan
enaio® capture scan provides comprehensive features for scanning any documents you would like in black and white or in color. It also enables you to access many features of the scanner software in use (TWAIN/KOFAX) for automatic image processing.
- Capture and file individual documents directly or in batches
- Fully automated scanning and importing for mass invoice receipt capture
- Link documents with workflows in enaio®
- Capture documents and invoice receipts with barcodes
- Scan documents in black and white or in color
Invoice receipt capture with enaio® scan
enaio® scan supports the capture of individual documents and small volumes of invoice receipts in batches directly from the enaio® client without requiring an additional program call.
Individually scanned pages can be grouped during batch capture. You can select one or several pages and combine them into a new document. Then, you can store this with the desired process in enaio®. You can add, replace, or delete additional pages before a document is archived. Meticulous preparatory steps, such as manually attaching barcode labels or adding separating pages, are no longer necessary.
- Merge individual pages into PDF documents
- Storage in enaio® processes or electronic records
- Options for automated allocation via barcode or text recognition
Capture large invoice receipt volumes with enaio® capture basic
enaio® capture basic is the central capture component of enaio® that enables efficient mass invoice receipt capture through fully automated scanning and import. enaio® capture basic also has its own workflow features and particularly impresses in areas in which absolutely reliable processing of very large volumes of paper invoice receipts is required.
Documents captured using enaio® capture can be immediately handed over to the enaio® capture workflow system following import. In the process, each imported record can trigger one or several workflow processes. All relevant documents can be sent via these determined processes or ad hoc adjustable processes without requiring further processing.
For example, we scan the inboxes in the tax department and distribute them electronically so that we could eliminate microfilming for tax assessments. Meanwhile, we determined that avoiding the use of paper poses a great challenge and involves making significant changes to the work process. However, the solution is easy to use, and can be flexibly adapted to our respective needs.
Andreas Hasenberg, Deputy Director, Office for Data Processing and Communication Technology, Witten, Germany
In the past, we lugged around invoice receipts throughout the company. Moreover, the physical separation of our locations and construction sites meant that we had to spend a great deal of time comparing information over the phone and via fax. Now, we carry out automated, centralized invoice receipt capture directly in the inbox. We no longer have to spend vast amounts of time on comparisons, invoice processing is carried out quickly and efficiently, and above all, we can do it on a daily basis.
Stefanie Schäfer, CEO, Schäfer-Bauten GmbH