{"id":410047,"date":"2025-12-19T15:14:00","date_gmt":"2025-12-19T14:14:00","guid":{"rendered":"https:\/\/www.optimal-systems.de\/?post_type=unternehmensnews&p=410047"},"modified":"2026-01-06T09:32:47","modified_gmt":"2026-01-06T08:32:47","slug":"release-of-enaio-version-12-0-new-ai-components-for-your-ecm","status":"publish","type":"unternehmensnews","link":"https:\/\/www.optimal-systems.de\/en\/company\/news\/release-of-enaio-version-12-0-new-ai-components-for-your-ecm","title":{"rendered":"Release of enaio\u00ae version 12.0: new AI components for your ECM"},"content":{"rendered":"
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Berlin, Germany, 19 December 2025 \u2013 With the release of enaio\u00ae<\/strong> 12.0, OPTIMAL SYSTEMS is once again presenting a large number of new components, enhancements, and optimizations for enaio\u00ae, its enterprise content management system. A special highlight is the new AI component, enaio\u00ae lumee, which will enable users to use a chat prompt giving them fast, direct access to the knowledge in their enaio\u00ae document archive. A quick overview:<\/strong><\/p>\n\n\n\n

The personal AI assistant<\/h2>\n\n\n\n
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\"A<\/figure>\n\n\n\n

Sven Hoffmann, Head of Product Management<\/strong>

\"enaio\u00ae 12.0 is proof that we are taking a big step towards AI-driven enterprise content management. In addition to the further developments around enaio\u00ae classify-pro and enaio\u00ae coLab, our new components enaio\u00ae lumee and enaio\u00ae kairos show how consistently we use modern technologies to noticeably simplify administration, research, and collaboration for our customers.\"<\/p>\n<\/div>\n\n\n\n

Users can now simply chat with their documents and gain valuable insights in seconds, instead of searching for information for a long time. Whether summarizing reports, comparing contract versions, or clarifying specific technical questions: enaio\u00ae lumee<\/strong> provides precise answers, including direct links to the relevant sources. The AI only accesses approved content, thanks to full integration into the enaio\u00ae permissions system, ensuring maximum security, high speed, and an intuitive, modern user experience.<\/p>\n\n\n\n

Process automation driven by AI <\/h2>\n\n\n\n

The AI component enaio\u00ae kairos<\/a><\/strong> expands the ECM with powerful features for intelligent classification, automated indexing, and smart filing scenarios, which can be flexibly deployed as SaaS. The AI models trained together with customers precisely recognize document classes and metadata, require only a few training documents. This allows users to remain in control mode at all times while benefiting from maximum efficiency.<\/p>\n\n\n\n

Seamless data transfer<\/h2>\n\n\n\n

enaio\u00ae classify-pro<\/a><\/strong> ensures smooth, automated data transfer between the enaio\u00ae classify-pro cloud and enaio\u00ae \u2013 both for scanned invoices and for modern e-invoice formats such as XRechnung and ZUGFeRD. Attributes and invoice data are transferred directly to the import directory of enaio\u00ae classify-pro, including a PDF view document for XRechnung files. The integration of ERP master data further increases the detection quality. Outgoing e-invoices can now also be generated automatically and filed back in enaio\u00ae via eConnect. It results in significantly accelerated processes, less manual effort, and a seamless connection to national and international e-invoice portals.<\/p>\n\n\n\n

Powerful interface<\/h2>\n\n\n\n

Whether from enaio\u00ae capture-pro<\/strong><\/a>, via enaio\u00ae capture-iis with automatic folder monitoring, or for further processes such as enaio\u00ae kairos, enaio\u00ae classify-pro, CSV mailbox distribution or archiving via TR-RESISCAN: The enaio\u00ae capture-transfer-module<\/strong> seamlessly transfers scanned documents to the DMS, significantly reducing complexity, configuration effort, and sources of error. Content can be classified and indexed immediately thanks to a direct AI connection, while multitenancy and transition scenarios are also handled with ease. Standardized output formats such as searchable PDFs and a fully automated capture process also ensure noticeable time savings and modern, consistent document processing.<\/p>\n\n\n\n

Innovations for web administration<\/h2>\n\n\n\n

The upcoming release means that the enaio\u00ae web administration will receive comprehensive enhancements for more transparency, ease of use, and accessibility in workflow management. Numerous features of the previous desktop tool have been transferred to the web version and supplemented with modern innovations. For example, the updated enaio\u00ae administrator-for-workflow<\/strong> offers an interface that is compliant with Germany\u2019s Accessibility in Information Technology Ordinance (BITV), including keyboard control, and customizable display options. <\/p>\n\n\n\n

More brawn for our document sharing tool<\/h2>\n\n\n\n

enaio\u00ae coLab<\/a><\/strong>, the document sharing platform, expands its list of features and makes collaboration with internal teams and external partners even easier and more efficient. At the heart of the update is the modern enaio\u00ae coLab dashlet, which is now directly integrated into enaio\u00ae and enables complete room management without having to switch to the client. In addition, the new quick access ensures that external partners can be securely invited, even if they do not have a regular user account. All they need is an e-mail link and a one-time password.<\/p>\n\n\n\n

Further highlights of enaio\u00ae version 12.0 can be found on our Release page<\/a><\/span>.<\/p>\n<\/div>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"

Berlin, Germany, 19 December 2025 \u2013 With the release of enaio\u00ae 12.0, OPTIMAL SYSTEMS is once again presenting a large number of new components, enhancements, and optimizations for enaio\u00ae, its enterprise […]<\/p>\n","protected":false},"featured_media":409613,"template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"greyd_block_editor_preview":[],"_members_access_role":[],"_members_access_error":""},"os_society":[1107,1724,1105,1099,1098,1109,1725,1108,1104,1100,1103,1726,1101,1106,1110],"news_categories":[1691],"news_tags":[1805,1807,1806,1809,1808],"class_list":["post-410047","unternehmensnews","type-unternehmensnews","status-publish","has-post-thumbnail","hentry","os_society-austria-en","os_society-belgrade","os_society-berlin-healthcare-en","os_society-bielefeld-en","os_society-constance-en","os_society-dortmund-en","os_society-frankfurt-en-2","os_society-hamburg-en","os_society-hanover-en","os_society-headquarters-en","os_society-jena-en","os_society-leipzig-en-2","os_society-munich-en","os_society-stuttgart-en","os_society-switzerland-en","news_categories-product","news_tags-archiving-2","news_tags-digital-record","news_tags-document-management-2","news_tags-human-resources","news_tags-invoice-receipt"],"acf":[],"yoast_head":"\nRelease of enaio\u00ae version 12.0: new AI components<\/title>\n<meta name=\"description\" content=\"Version enaio\u00ae 12.0 was released on December 19, 2025. 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