{"id":930,"date":"2018-04-16T09:23:00","date_gmt":"2018-04-16T07:23:00","guid":{"rendered":"http:\/\/127.0.0.1:8080\/?p=85933"},"modified":"2024-11-22T14:50:17","modified_gmt":"2024-11-22T13:50:17","slug":"what-is-ecm-optimal-systems-explains","status":"publish","type":"post","link":"https:\/\/www.optimal-systems.de\/en\/digitalization\/blog\/what-is-ecm-optimal-systems-explains","title":{"rendered":"What is ECM? OPTIMAL SYSTEMS Explains!"},"content":{"rendered":"\n<div class=\"wp-block-cover dyn\" style=\"min-height:25vw;aspect-ratio:unset;\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-90 has-background-dim has-background-gradient\" style=\"background:linear-gradient(90deg,rgb(0,0,0) 0%,rgba(0,0,0,0) 100%)\"><\/span><img decoding=\"async\" width=\"1920\" height=\"1290\" class=\"wp-block-cover__image-background wp-image-374470\" alt=\"Eine Gruppe von Personen, die in einem B\u00fcro arbeiten und auf ein Laptop auf einem Tisch schauen\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet.webp\" data-object-fit=\"cover\" srcset=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet.webp 1920w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet-300x202.webp 300w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet-1024x688.webp 1024w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet-768x516.webp 768w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet-1536x1032.webp 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><img decoding=\"async\" width=\"1920\" height=\"1290\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet.webp\" class=\"wp-block-cover__image-background wp-post-image\" alt=\"A group of people working in an office.\" data-object-fit=\"cover\" srcset=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet.webp 1920w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet-300x202.webp 300w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet-1024x688.webp 1024w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet-768x516.webp 768w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/11\/iStock-619531736_bearbeitet-1536x1032.webp 1536w\" sizes=\"(max-width: 1920px) 100vw, 1920px\" \/><div class=\"wp-block-cover__inner-container is-layout-constrained wp-block-cover-is-layout-constrained\"><div  class=\"gs_Vz7t8k row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-10 col-md-8 is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"has-color-62-color has-text-color\"><span data-tag=\"date\" data-params=\"{&quot;format&quot;:&quot;custom&quot;,&quot;customFormat&quot;:&quot;j F Y&quot;}\" class=\"is-tag\">Date<\/span><\/p>\n\n\n\n<h1 class=\"wp-block-heading has-text-align-left dyn has-color-62-color has-text-color\" id=\"h-header-blog-beitrag\">What is ECM? OPTIMAL SYSTEMS Explains!<\/h1>\n\n\n<\/div>\n<\/div>\n<\/div><\/div><\/div>\n\n\n<div  class=\"gs_yEF08J row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"What is ECM and what it is good for? OPTIMAL SYSTEMS explains.\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/O89Zun0gvRo?feature=oembed&enablejsapi=1&origin=https:\/\/www.optimal-systems.de\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p class=\"gs_of3A22\">The acronym ECM stands for enterprise content management. An ECM system provides your company or organization with various technical tools and digital features that allow you to fully exploit the potential and added value opportunities that present themselves in daily business. However, ECM is more than just software: As a strategy and management concept for information technology, enterprise content management is a key future-oriented hub for information exchange, communication, and shared data use that is just as relevant to medium-sized companies as it is to municipal administrations and corporations.<\/p>\n\n\n\n<p>The ideal basis for this is our enaio\u00ae ECM software, which operates across the entire company.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_zzK6E6 row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\" id=\"h-definition-and-components-of-an-ecm-system\">Definition and components of an ECM system<\/h2>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>The enterprise content management information technology strategy and management concept concentrates the diversity of information and knowledge of a company or organization across the entire lifecycle (information lifecycle management) of a piece of information or a document.<\/p>\n\n\n\n<p>ECM encompasses \u201cthe technologies, tools, and methods for capturing, managing, storing, preserving, and delivering electronic content throughout the enterprise\u201d (<a href=\"https:\/\/www.aiim.org\/What-is-ECM-Enterprise-Content-Management\" target=\"_blank\" rel=\"noreferrer noopener\">definition of ECM<\/a>&nbsp;provided by the international ECM association AIIM).<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/infografik-elemente-eines-ecm-systems-nach-aiim-1-1024x576.png\" alt=\"Infografik zu den Elementen eines ECM-Systems nach AIIM\" class=\"wp-image-377159\" srcset=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/infografik-elemente-eines-ecm-systems-nach-aiim-1-1024x576.png 1024w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/infografik-elemente-eines-ecm-systems-nach-aiim-1-300x169.png 300w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/infografik-elemente-eines-ecm-systems-nach-aiim-1-768x432.png 768w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/infografik-elemente-eines-ecm-systems-nach-aiim-1.png 1030w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>ECM encompasses \u201cthe technologies, tools, and methods for capturing, managing, storing, preserving, and delivering electronic content throughout the enterprise\u201d (definition of ECM provided by the international ECM association AIIM).<\/p>\n\n\n\n<h2 class=\"wp-block-heading gs_7x4GlJ\" id=\"h-document-management-brings-added-efficiency-to-the-world-of-information\">Document management brings added efficiency to the world of information<\/h2>\n\n\n\n<p><a href=\"https:\/\/www.optimal-systems.de\/en\/products\/enaio\/solutions\/document-management\">Electronic document management<\/a>&nbsp;is a core function of ECM systems that provides unrestricted access to the information world of your company. Data\/information and documents are merged into intelligent objects (e-records) in a context-related manner.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n<div class=\"wp-block-image \">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"586\" height=\"582\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/document-lifecycle_engl.png\" alt=\"Infographic displaying document lifecycle with enaio\u00ae\" class=\"wp-image-377161\" srcset=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/document-lifecycle_engl.png 586w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/document-lifecycle_engl-300x298.png 300w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/document-lifecycle_engl-150x150.png 150w\" sizes=\"(max-width: 586px) 100vw, 586px\" \/><\/figure>\n<\/div>\n\n<div  class=\"row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>This makes it possible to create customizable views for each user and\/or workspace. Moreover, powerful features allow you to optimize the workflows for handling your documents efficiently and at any time. This means you can minimize or replace time-consuming and costly manual processes.<\/p>\n\n\n\n<p>What is special about digital document management with solutions from OPTIMAL SYSTEMS is that they are not limited to our ECM system, but can instead be deeply integrated into the existing IT landscape of your company via certified interfaces.<\/p>\n\n\n\n<h2 class=\"wp-block-heading gs_ChGgVQ\" id=\"h-digital-archiving-secures-knowledge-sustainably-and-in-an-audit-proof-manner\">Digital archiving secures knowledge sustainably and in an audit-proof manner<\/h2>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>Digital storage and audit-proof&nbsp;<a href=\"https:\/\/www.optimal-systems.de\/en\/products\/enaio\/solutions\/digital-archiving-with-enaio\">archiving<\/a>&nbsp;of all documents and information makes it possible to secure knowledge over the long term, while saving costs at the same time. After all, losing knowledge or not finding it again can be very expensive. Two-thirds of the time invested in paper-based archiving is spent on processing documents. 97 percent of archival costs are personnel costs. And the total costs continue to grow as the size of your company increases.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"709\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/info-graphic-records-management-with-enaio-1024x709.png\" alt=\"Infografik zum Thema Records Management mit enaio\u00ae\" class=\"wp-image-377163\" srcset=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/info-graphic-records-management-with-enaio-1024x709.png 1024w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/info-graphic-records-management-with-enaio-300x208.png 300w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/info-graphic-records-management-with-enaio-768x532.png 768w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/info-graphic-records-management-with-enaio.png 1040w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>Digital archiving with enterprise content management from OPTIMAL SYSTEMS meets all relevant requirements with regard to evidential value and audit-proof storage, documentation authenticity, and retention periods (IT compliance and GoBD). Only authorized persons can view or edit documents. As a user, you also benefit from our high security standards and our technology partnerships with experienced storage management vendors.<\/p>\n\n\n\n<h2 class=\"wp-block-heading gs_1oy5RW\" id=\"h-business-process-management-using-digital-workflows\">Business process management using digital workflows<\/h2>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-md-auto is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"1020\" height=\"539\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/infographic-structured-workflows.png\" alt=\"Infographic displaying structured workflows\" class=\"wp-image-377165\" srcset=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/infographic-structured-workflows.png 1020w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/infographic-structured-workflows-300x159.png 300w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/12\/infographic-structured-workflows-768x406.png 768w\" sizes=\"(max-width: 1020px) 100vw, 1020px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>Enterprise content management is able to digitally map, simplify, and accelerate a vast range of workflows, information, and business processes. The basis for this are digital workflows that are used to model, control, monitor, and further refine various processes. You can choose your mix of ad-hoc, firmly structured, and smart-structured workflows. This results in an information platform where all steps and employees involved are optimally synchronized.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.optimal-systems.de\/en\/products\/enaio\/solutions\/business-process-management\">BPM<\/a>\u00a0with ECM from OPTIMAL SYSTEMS is suitable for any type of process, such as incoming mail processing including invoice verification, release processes, project management, and vacation requests. Information remains transparent and accessible throughout the entire lifecycle. Also, quality management is improved, costs are reduced sustainably, and company goals are achieved faster and more reliably.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_09QKga row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\" id=\"h-enaio-the-ecm-information-hub-from-optimal-systems\">enaio\u00ae \u2013 The ECM information hub from OPTIMAL SYSTEMS<\/h2>\n\n\n\n<p>Enterprise content management with OPTIMAL SYSTEMS supports you in organizing the daily flood of data, information, and documents on a uniform platform. The infrastructure of the company or organization is mapped digitally by digitizing all components and creating seamless workflows.<\/p>\n\n\n\n<p>All individual modules are optimally harmonized and tailored precisely to your organization, your core business, and your interacting process chains. The result: efficient, holistic information management based on an all-in-one enterprise solution.<\/p>\n\n\n\n<p>You still have questions about Enterprise Content Management? Please do not hesitate to&nbsp;<a href=\"https:\/\/www.optimal-systems.de\/en\/digitalization\/blog\/what-is-ecm-optimal-systems-explains#kontakt\">ask our digital transformation experts<\/a>!<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The acronym ECM stands for enterprise content management. An ECM system provides your company or organization with various technical tools and digital features that allow you to fully exploit the [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":374471,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"greyd_block_editor_preview":{"enabled":false,"maxWidth":"","backgroundColor":""},"footnotes":""},"categories":[],"tags":[],"os_society":[1119,1120],"class_list":["post-930","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","os_society-belgrade-en","os_society-leipzig-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What is ECM? OPTIMAL SYSTEMS explains<\/title>\n<meta name=\"description\" content=\"Definition and components of an ECM system. 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