{"id":323843,"date":"2021-08-11T09:00:00","date_gmt":"2021-08-11T07:00:00","guid":{"rendered":"https:\/\/www.optimal-systems.de\/?p=323843"},"modified":"2026-07-03T12:46:16","modified_gmt":"2026-07-03T10:46:16","slug":"incoming-invoices-from-verification-to-storage","status":"publish","type":"post","link":"https:\/\/www.optimal-systems.de\/en\/digitalization\/blog\/incoming-invoices-from-verification-to-storage","title":{"rendered":"Incoming invoices: From verification to storage"},"content":{"rendered":"\n
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Incoming invoices: From verification to storage<\/h1>\n\n\n<\/div>\n<\/div>\n<\/div><\/div><\/div>\n\n\n
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Incoming invoices are an integral part of the day-to-day work of a company\u2019s finance department. They are often received in large numbers. Processing them ties up resources. And sometimes errors can be costly. But what exactly are incoming invoices? How are they processed? How can they be reliably recorded \u2013 and what are the benefits of digital processes?<\/p>\n\n\n\n

What is an incoming invoice?<\/h2>\n\n\n\n

Suppliers or vendors write invoices for the use of goods or services. This is sent to the company and is thus defined as an incoming invoice. The term \u201coutgoing invoice\u201d is used when the invoice is sent by the service provider or supplier to the customer.<\/p>\n\n\n\n

The incoming invoice serves as proof of the existence of a claim that is already due through the conclusion of the contract or the execution of the service or delivery of goods. In the event of a delay in payment, the supplier or service provider can refer to the information stored in the invoice.<\/p>\n\n\n\n

Verification of incoming invoices<\/h2>\n\n\n\n

Accordingly, it is important to carry out a comprehensive check of the incoming invoice right at the beginning. According to the Umsatzsteuergesetz (German Value Added Tax Act), all required mandatory information should be included. According to Section 14 (4) UstG, this includes the following information:<\/p>\n\n\n\n