{"id":421227,"date":"2026-07-22T11:15:08","date_gmt":"2026-07-22T09:15:08","guid":{"rendered":"https:\/\/www.optimal-systems.de\/?page_id=421227"},"modified":"2026-10-16T09:29:39","modified_gmt":"2026-10-16T07:29:39","slug":"efficient-document-management-for-mechanical-and-plant-engineering","status":"publish","type":"page","link":"https:\/\/www.optimal-systems.de\/en\/digitalization\/industries\/efficient-document-management-for-mechanical-and-plant-engineering","title":{"rendered":"Efficient document management for mechanical and plant engineering"},"content":{"rendered":"\n
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Efficient document management for mechanical and plant engineering<\/h1>\n\n\n\n

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Welcome to OPTIMAL SYSTEMS<\/h2>\n\n\n\n

In mechanical and plant engineering, everything revolves around precision<\/strong>\u00a0\u2013 including in your documents. Design drawings, parts lists, test reports, contracts: all of these must be easy to find, up to date, and traceable at all times. In practice, that\u2019s often more complicated than it should be.
We\u2019ve seen these situations in many projects:
Versions get mixed up, information is scattered across different systems or e-mail inboxes, and releases take longer than necessary. That costs time\u00a0\u2013 and sometimes patience.<\/p>\n<\/div>\n<\/div>\n<\/div><\/div><\/div>\n\n\n

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Challenges in mechanical and plant engineering<\/strong><\/strong><\/strong>: Upgrading IT systems during ongoing operations<\/h2>\n\n\n\n

With our DMS\/ECM solutions, we bring order to your document processes<\/strong>\u00a0\u2013 without completely disrupting your existing workflows. You can find technical documents faster, keep track of versions, and structure and automate processes such as reviews or releases<\/strong> with clarity.

What matters most to us is that the solution fits your business\u00a0\u2013 not the other way around. That\u2019s why we integrate our software into your existing IT environment and tailor it to truly simplify your daily work. Discover real-world examples<\/strong> of what we have done for companies in the mechanical engineering sector.
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Customer successes<\/strong><\/strong><\/strong><\/h2>\n\n\n\n

Our customized ECM solutions have already delivered lasting improvements for well-known companies across a variety of industries. Here are a few examples:<\/p>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n

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SILOKING Mayer Maschinenbaugesellschaft mbH
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SILOKING Mayer Maschinenbaugesellschaft mbH<\/a><\/strong>, based in Tittmoning, Bavaria, manufactures innovative silage technology for cattle feeding and biogas plants. Implementing our ECM software led to a noticeable improvement in customer service. By providing a CRM solution, customer interactions became more efficient.

The seamless integration with digital mail and invoice processing, as well as with ERP and CAD systems, enabled more efficient business operations. The plan to expand our system into a company-wide archiving and document management solution highlights the positive impact of our technology.<\/p>\n\n\n\n

\nDigital archive at SILOKING<\/span><\/span><\/a>\n<\/div>\n<\/div>\n\n\n\n
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Gebr. Pfeiffer SE
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Since 1864, Gebr. Pfeiffer SE<\/a><\/strong>, an internationally active company, has been developing state-of-the-art processing technology for building materials. Our ECM solutions have enabled improved information management and search capabilities. The seamless integration into the existing IT landscape, including ERP (proALPHA) and CAD (Autocad\/Inventor), created a comprehensive information environment.

The planned gradual expansion into areas such as business partner management and project management demonstrates confidence in the long-term impact of our solutions.<\/p>\n\n\n\n

\nTo the customer story<\/span><\/span><\/a>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n
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Goldhofer AG<\/strong>

Goldhofer AG<\/a><\/strong> based in Memmingen, Bavaria, a renowned manufacturer of specialized transport vehicles, was looking for an intelligent IT solution to meet increasing regulatory requirements while optimizing work processes.

Our Enterprise Content Management solution provided a reliable way to document tax-relevant information (GoBD) and enabled more efficient business operations. The broad use of our solutions across various departments reflects the added value our systems deliver for daily operations and the preservation of corporate knowledge.<\/p>\n\n\n\n

\nMore about Goldhofer<\/span><\/span><\/a>\n<\/div>\n<\/div>\n\n\n\n
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Schoeller-Bleckmann Precision Technology GmbH
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Schoeller-Bleckmann Precision Technology GmbH<\/a> (SBO) is a global leader in manufacturing high-precision components for the oilfield service industry. The implementation of our ECM solutions enabled multidimensional access to information throughout the production process.

Using our system as the foundation for a product-related knowledge platform increased efficiency and provided a comprehensive view of the entire production chain. The planned integration of documents from SAP into our ECM system highlights the company\u2019s confidence in our solutions for the long-term optimization of business processes.<\/p>\n\n\n\n

\nSAP integration at SBO<\/span><\/span><\/a>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n
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Integration and project execution<\/strong><\/h2>\n\n\n\n

We know that implementing DMS\/ECM software in your company takes time and careful planning. That\u2019s why we provide comprehensive project management to ensure smooth integration. Our experienced experts support you throughout the entire process so you achieve the best possible results.<\/p>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n

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Take a closer look with no commitment \u2013 except to saving time<\/strong>.<\/h2>\n\n\n\n

Are you ready to boost the efficiency of your document management in mechanical engineering? Contact us today. Our team is happy to answer your questions and show you the features of our solutions.<\/p>\n\n\n