{"id":412957,"date":"2026-03-24T14:57:58","date_gmt":"2026-03-24T13:57:58","guid":{"rendered":"https:\/\/www.optimal-systems.de\/?page_id=412957"},"modified":"2026-10-16T08:54:32","modified_gmt":"2026-10-16T06:54:32","slug":"kairos-smart-automation-of-your-document-management-with-ai","status":"publish","type":"page","link":"https:\/\/www.optimal-systems.de\/en\/products\/ai\/kairos-smart-automation-of-your-document-management-with-ai","title":{"rendered":"kairos: smart automation of document management with AI"},"content":{"rendered":"
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kairos: smart automation of document management with AI<\/strong><\/strong><\/h1>\n<\/div>\n\n\n\n
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kairos enables intelligent automation of document processes \u2013 faster and more precise than ever before! The AI platform, available as an additional enaio\u00ae component or integrated into yuuvis\u00ae Momentum, covers a wide range of ECM scenarios \u2013 from classification and automated indexing to intelligent filing. Experience the new level of efficient and fast document management. As SaaS or on premises.<\/p>\n\n\n\n

\nContact us<\/a>\n\n\n\nProduct info (PDF)<\/a>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n
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Powerful AI models<\/strong><\/strong><\/h2>\n<\/div>\n\n\n\n
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Automated procedures & processe<\/strong><\/strong>s<\/h2>\n<\/div>\n\n\n\n
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Use of open source technology<\/strong><\/strong><\/strong><\/h2>\n<\/div>\n\n\n\n
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Delivery in the shortest possible times<\/h2>\n<\/div>\n<\/div>\n<\/div>\n\n
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Classify documents: <\/strong><\/strong><\/strong>
smart, automated & with our own AI tools<\/strong><\/strong><\/strong><\/h2>\n<\/div>\n\n\n\n
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With kairos, you can use AI-powered, automated and efficient classification of incoming documents<\/strong>. Developed in collaboration with you, the AI models automatically recognize document classes and metadata \u2013 and can be quickly adapted to your individual requirements<\/strong> if necessary. You only need a few documents per class for training. The advantage: The AI becomes much more precise<\/strong> with little effort! <\/p>\n\n\n\n

Transparency guaranteed:<\/strong> For each result, kairos provides confidence values \u2013 i.e., probabilities for the correctness of the recognized data. This allows you to maintain control at all times and make targeted adjustments if necessary.<\/p>\n\n\n\n

Whether it's a few document classes or extensive metadata extraction \u2013 kairos scales flexibly with your requirements, making your document processes smarter than ever before<\/strong>.<\/p>\n<\/div>\n\n\n\n

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The choice is yours:<\/strong> Take advantage of our SaaS offer<\/strong> for proven and certified security! We guarantee the highest data protection standards and security in accordance with German requirements and in compliance with the GDPR. Our IT security standards meet international norms and are regularly audited.
Our certifications: ISO 27 001, IDW PS 880<\/em> + preparation of ISAE 3402 type I\/II<\/em><\/p>\n\n\n\n

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Get started right away with kairos<\/h3>\n\n\n\n

From the first document to structured information \u2014 without the need for training projects. The LLM variant requires no additional model training at all.
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kairos: Integrating the AI component into the three use cases<\/figcaption><\/figure>\n<\/div>\n<\/div>\n<\/div>\n\n
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Main functions<\/strong><\/h2>\n<\/div>\n<\/div>\n<\/div>\n\n
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Fast document classification<\/h3>\n<\/div>\n\n\n\n
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kairos automatically recognizes and classifies different document types such as contracts, quotations or reports based on text content and layout features. You can display the results as suggestions or \u2013 with a high confidence value \u2013 accept them directly without manual intervention.

Both individual files and large batches of documents can be processed. Uncertain cases (low confidence value) are marked for further review. Thanks to modern AI models, kairos delivers reliable results even with complex, multi-page or heterogeneous documents..<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n

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Precise metadata extraction<\/h3>\n<\/div>\n\n\n\n
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Beyond simple classification, kairos automatically recognizes key metadata such as tax and IBAN numbers, as well as dates in contracts, quotations, orders, and many other document types. Content from tables, headers and other structured areas is also captured by the technology.

The extracted information is provided in a comprehensible and structured form.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n

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Intelligent page splitting<\/h3>\n<\/div>\n\n\n\n
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kairos recognizes logical sections in multi-page documents and automatically splits them into independent, semantically meaningful documents. This function is particularly helpful when processing large scan files or collections with different document types with varying page structures. This means less manual preparation for you.

The subsequent classification processes and metadata extraction are then carried out on the basis of correctly segmented data.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n

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Optimal table and data recognition<\/h3>\n<\/div>\n\n\n\n
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kairos also automatically recognizes tables in documents, identifies their structure and precisely extracts the data they contain. Complex or irregularly formatted tables are also reliably captured. The collected information can be exported as structured formats such as CSV or JSON and integrated directly into analyses, reconciliations or business systems \u2013 ideal, for example, for financial documents, forms and reports. <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n

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Use cases of kairos <\/strong><\/strong><\/h2>\n\n\n\n
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