{"id":416612,"date":"2026-04-23T11:36:41","date_gmt":"2026-04-23T09:36:41","guid":{"rendered":"https:\/\/www.optimal-systems.de\/?post_type=kunden&#038;p=416612"},"modified":"2026-04-23T11:39:38","modified_gmt":"2026-04-23T09:39:38","slug":"expert-se","status":"publish","type":"kunden","link":"https:\/\/www.optimal-systems.de\/en\/company\/customers\/expert-se","title":{"rendered":"expert SE"},"content":{"rendered":"\n<div class=\"wp-block-cover has-custom-content-position is-position-bottom-center dyn\" style=\"padding-top:0;padding-bottom:0;min-height:36rem;aspect-ratio:unset;\"><img decoding=\"async\" width=\"1349\" height=\"862\" class=\"wp-block-cover__image-background wp-image-379529\" alt=\"Eine expert-Filiale nach Sonnenuntergang\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/01\/expert-geschaeft.jpg\" style=\"object-position:7% 30%\" data-object-fit=\"cover\" data-object-position=\"7% 30%\" srcset=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/01\/expert-geschaeft.jpg 1349w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/01\/expert-geschaeft-300x192.jpg 300w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/01\/expert-geschaeft-1024x654.jpg 1024w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/01\/expert-geschaeft-768x491.jpg 768w\" sizes=\"(max-width: 1349px) 100vw, 1349px\" \/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-90 has-background-dim wp-block-cover__gradient-background has-background-gradient\" style=\"background:linear-gradient(90deg,rgb(0,0,0) 0%,rgba(0,0,0,0.19) 100%)\"><\/span><div class=\"wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow\"><div  class=\"gs_QnWbJA row_wrap\">\n<div class=\"wp-block-columns are-vertically-aligned-bottom row_xxxl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-bottom col-12 col-sm-8 col-md-7 is-layout-flow wp-block-column-is-layout-flow\" style=\"padding-bottom:0;flex-basis:66.66%\">\n<p class=\"dyn\">expert SE<\/p>\n\n\n\n<h1 class=\"wp-block-heading has-text-align-left dyn\" id=\"h-digital-invoice-processes-for-400-locations\">Digital invoice processes<br>for 400 locations<\/h1>\n\n\n\n\n\n<div id=\"greyd-69fc4698693d3\" class=\"wp-block-greyd-box alignleft gs_5sK5z3 greyd-content-box gs_5sK5z3 has-background\"><div id='bg_69fc469868aaa' class='greyd-background'>\n\t\t\t\t\t\t\t\t<div class='bg_image'  data-srcset='{\"full\":\"https:\\\/\\\/www.optimal-systems.de\\\/wp-content\\\/uploads\\\/2025\\\/03\\\/os-blue_multiply.svg\"}'><\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n<p class=\"dyn\">Expert Warenvertrieb GmbH acts as a purchasing cooperation for around 200 independent companies with over 400 locations. To this end, the company offers its shareholders support in business and IT-related matters. This also applies to the digitalization of their invoicing processes.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div><\/div>\n\n\n\n<div id=\"greyd-69fc46986caa3\" class=\"wp-block-greyd-box submenu--clients gs_9LTitE greyd-content-box gs_9LTitE  is-position-sticky\">\n<div class=\"wp-block-greyd-buttons aligncenter never-hide\">\n<a  href=\"#summary\" aria-label=\"Scroll to summary\" class=\"link link dyn is-style-link-sec gs_DPT19N \">Summary<\/a><style class=\"greyd-styles\">.gs_DPT19N { color: var(--wp--preset--color--color-33) !important; padding-right: 1rem !important; padding-left: 1rem !important; } <\/style>\n\n\n\n<a  href=\"#project-implementation\" aria-label=\"Scroll to project-implementation\" class=\"link link is-style-link-sec dyn gs_o0fvxF \">Project implementation<\/a><style class=\"greyd-styles\">.gs_o0fvxF { color: var(--wp--preset--color--color-33) !important; padding-right: 1rem !important; padding-left: 1rem !important; } <\/style>\n\n\n\n<a  href=\"#solutions\" aria-label=\"Scroll to solutions\" class=\"link link is-style-link-sec dyn gs_9wsLJG \">Solutions used<\/a><style class=\"greyd-styles\">.gs_9wsLJG { color: var(--wp--preset--color--color-33) !important; padding-right: 1rem !important; padding-left: 1rem !important; } <\/style>\n\n\n\n<a  href=\"#result\" aria-label=\"Scroll to result\" class=\"link link is-style-link-sec dyn gs_MF0K11 \">Project result<\/a><style class=\"greyd-styles\">.gs_MF0K11 { color: var(--wp--preset--color--color-33) !important; padding-right: 1rem !important; padding-left: 1rem !important; } <\/style>\n<\/div>\n<\/div>\n\n\n\n<div id=\"summary\" class=\"wp-block-greyd-box customer__content-box customer__content-box--img-left gs_sNfNqK greyd-content-box gs_sNfNqK has-background\"><div id='bg_69fc46986cf13' class='greyd-background'>\n\t\t\t\t\t\t\t\t<div class='bg_image'  data-srcset='{\"150\":\"https:\\\/\\\/www.optimal-systems.de\\\/wp-content\\\/uploads\\\/2025\\\/03\\\/O97A6198-150x150.jpg\",\"300\":\"https:\\\/\\\/www.optimal-systems.de\\\/wp-content\\\/uploads\\\/2025\\\/03\\\/O97A6198-300x201.jpg\",\"768\":\"https:\\\/\\\/www.optimal-systems.de\\\/wp-content\\\/uploads\\\/2025\\\/03\\\/O97A6198-768x514.jpg\",\"1024\":\"https:\\\/\\\/www.optimal-systems.de\\\/wp-content\\\/uploads\\\/2025\\\/03\\\/O97A6198-1024x686.jpg\",\"1536\":\"https:\\\/\\\/www.optimal-systems.de\\\/wp-content\\\/uploads\\\/2025\\\/03\\\/O97A6198-1536x1029.jpg\",\"2048\":\"https:\\\/\\\/www.optimal-systems.de\\\/wp-content\\\/uploads\\\/2025\\\/03\\\/O97A6198-2048x1371.jpg\",\"full\":\"https:\\\/\\\/www.optimal-systems.de\\\/wp-content\\\/uploads\\\/2025\\\/03\\\/O97A6198.jpg\"}'><\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div><div  class=\"gs_k6tA3Z row_wrap\">\n<div class=\"wp-block-columns row_xxl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-7 has-color-62-background-color has-background is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\" id=\"h-put-a-stop-to-the-paper-shuffling\">Put a stop to the \"paper shuffling\":<\/h2>\n\n\n\n<p>\"We process around 220,000 receipts per month, that's several thousand invoices per week, all of which previously had to be stamped, copied, scanned and filed individually,\" reports Michael Reinhardt, Head of the expert shareholder IT department. \"It causes a lot of \u2013 what I like to call \u2013 paper shuffling.\" So much paperwork that expert had to set up a separate client accounting department within the finance department.<\/p>\n\n\n\n<p>The receipts were sent and received by post, but this didn't prove to be a satisfactory solution. Faxing also wasn't a viable alternative. <br><br>The company therefore started looking for a software-based option and opted for the enaio\u00ae document management solution by OPTIMAL SYSTEMS.<\/p>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n\n<div  class=\"gs_xOtll8 row_wrap has-background\"><div id='bg_69fc46986ee71' class='greyd-background bg_full'>\n\t\t\t\t\t\t\t\t<div class='bg_gradient'><\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n<div class=\"wp-block-columns row_xxxl bg--dark has-color-62-color has-text-color has-background has-link-color wp-elements-a3a226a843ca714bfa2ef672263ffaa8 is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\" style=\"background:linear-gradient(-130deg,rgb(0,139,198) 0%,rgb(0,33,61) 100%)\">\n<div class=\"wp-block-column col-12 is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading has-text-align-center\" id=\"h-about-expert-se\">About expert SE<\/h2>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-4 is-layout-flow wp-block-column-is-layout-flow\" style=\"padding-right:var(--wp--preset--spacing--20);padding-left:var(--wp--preset--spacing--20)\"><div class=\"wp-block-image \">\n<figure class=\"aligncenter size-full is-resized\"><img decoding=\"async\" width=\"20\" height=\"20\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2025\/03\/icon_location-hell.svg\" alt=\"Pin icon\" class=\"wp-image-401173\" style=\"width:90px\"\/><\/figure>\n<\/div>\n\n\n<p class=\"has-text-align-center has-h-3-font-size gs_CHEHcW\"><strong>400+ <\/strong><\/p>\n\n\n\n<p class=\"has-text-align-center gs_fQebdO\"><strong>locations<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-4 is-layout-flow wp-block-column-is-layout-flow\" style=\"padding-right:var(--wp--preset--spacing--20);padding-left:var(--wp--preset--spacing--20)\"><div class=\"wp-block-image \">\n<figure class=\"aligncenter size-full is-resized\"><img decoding=\"async\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2025\/04\/icon_bargraph-hell.svg\" alt=\"Graph icon\" class=\"wp-image-402795\" style=\"width:90px\"\/><\/figure>\n<\/div>\n\n\n<p class=\"has-text-align-center has-h-3-font-size gs_1nypKw\"><strong>2.2 billion <\/strong><\/p>\n\n\n\n<p class=\"has-text-align-center gs_RIKozq\"><strong>Euros in sales<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-4 is-layout-flow wp-block-column-is-layout-flow\" style=\"padding-right:var(--wp--preset--spacing--20);padding-left:var(--wp--preset--spacing--20)\"><div class=\"wp-block-image \">\n<figure class=\"aligncenter size-full is-resized\"><img decoding=\"async\" width=\"250\" height=\"250\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/10\/icon_organized.svg\" alt=\"Icon Organizer\" class=\"wp-image-369513\" style=\"width:90px\"\/><\/figure>\n<\/div>\n\n\n<p class=\"has-text-align-center has-h-3-font-size gs_KrlOSb\"><strong>60 <\/strong><\/p>\n\n\n\n<p class=\"has-text-align-center gs_wxNnl8\"><strong>years of company tradition<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n<div id=\"project-implementation\" class=\"wp-block-greyd-box customer__content-box customer__content-box--img-right gs_tG3Wsw greyd-content-box gs_tG3Wsw has-background\"><div id='bg_69fc469874be7' class='greyd-background'>\n\t\t\t\t\t\t\t\t<div class='bg_image'  data-srcset='{\"full\":\"https:\\\/\\\/www.optimal-systems.de\\\/wp-content\\\/uploads\\\/2025\\\/03\\\/Unternehmensseite_Aktualisierung_Presse_bild_lager.avif\"}'><\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div><div  class=\"gs_cPbZMR row_wrap\">\n<div class=\"wp-block-columns row_xxl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-7 has-color-23-background-color has-background is-layout-flow wp-block-column-is-layout-flow\">\n<p id=\"greyd-69fc46987481f\" class=\"has-color-12-color has-text-color has-link-color wp-elements-fac91b519648ef59d21763cc676c47f8\" style=\"letter-spacing:0.05rem;text-transform:uppercase\">Project implementation<\/p>\n\n\n\n<h3 class=\"wp-block-heading gs_MWf6zA\" id=\"h-no-more-searching-stamping-and-filing\"><strong>No more searching, stamping and filing<\/strong><\/h3>\n\n\n\n<p>In the course of a lengthy selection process, several aspects spoke in favor of OPTIMAL SYSTEMS: <br><br>expert was looking for a partner who promised reliability and was established on the market. It was also important that the individual requirements were understood and taken into account, that the collaboration was based on mutual trust and took place on an equal footing. And finally, the technology factor was also highly relevant. <\/p>\n\n\n\n<p>The choice fell on enaio\u00ae by OPTIMAL SYSTEMS. This means: over thirty years of industry expertise and state-of-the-art software standards, personal advice and a nationwide presence thanks to seventeen locations and branches as well as a high degree of agility with regard to specific customer requirements. enaio\u00ae scored particularly well in terms of its high level of integration capability with the accounting and ERP software introduced by Microsoft. In addition, there was a powerful long-term archive \u2013 and a cleverly devised implementation plan of \"small steps\".<br><br>That meant in detail: A handful of shareholders initially tested the new digital solution in a pilot phase. The solution was then scaled up step by step as demand from other locations increased. \"We got off to a good start with enaio\u00ae and have continued to develop the service package in parallel,\" says Reinhardt. <br><br>This was not only a commercially attractive model for expert, but also ensured the necessary acceptance among users: They themselves requested to participate in the software implementation project after they were convinced of its benefits. They even gave the solution its own name. From then on, the new document management system was called \"O.S.C.AR\" (OPTIMAL SYSTEMS Content ARchive). \"That's where we got creative,\" notes Reinhardt.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n<\/div>\n<\/div><\/div>\n\n\n<div  class=\"gs_AFpggy row_wrap has-background\"><div id='bg_69fc469875470' class='greyd-background bg_full'>\n\t\t\t\t\t\t\t\t<div class='bg_color'><\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n<div class=\"wp-block-columns row_l customer__video has-color-31-background-color has-background is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<iframe src=\"https:\/\/www.youtube-nocookie.com\/embed\/5j7mggHejrI?si=kvgWpkt5RetzRcgW?rel=0&enablejsapi=1\" title=\"YouTube video player\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen=\"\"><\/iframe>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_OObq1B row_wrap\">\n<div class=\"wp-block-columns are-vertically-aligned-center row_xxl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-center col-12 col-md-4 is-layout-flow wp-block-column-is-layout-flow\" style=\"padding-top:0;padding-right:0;padding-bottom:0;padding-left:0\"><div class=\"wp-block-image \">\n<figure class=\"aligncenter size-full is-resized gs_fn0E5C\"><img decoding=\"async\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2025\/04\/isometric-compliance-enaio.svg\" alt=\"a drawing of a man navigating on a giant smartphone, with a paragraph sign\" class=\"wp-image-402878\" style=\"width:450px\"\/><\/figure>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\"><div  class=\"spacer_wrap \" aria-hidden=\"true\"><div class=\"wp-block-spacer inner-sm\" style=\"height:0\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-md\" style=\"height:calc(8.4rem * 0.25)\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-lg\" style=\"height:calc(8.4rem * 0.5)\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-xl\" style=\"height:8.4rem\" aria-hidden=\"true\"><\/div><\/div>\n\n\n<h3 class=\"wp-block-heading\">Simple, digital \u2013 and legally compliant\u2028<\/h3>\n\n\n\n<p>After the goal of scanning incoming invoices on paper and recording them as a data record in the ERP system was quickly implemented, there was still the problem of returning original invoices to the individual companies. \"We have a powerful ECM application, and then we send the documents back by post or fax? We really wanted to find a different solution,\" reports the head of the shareholder IT department at expert. The decisive factor was that the provision of receipts in digital form is accepted under commercial and tax law. To this end, the process and long-term archiving were scrutinized by renowned auditors.<br><br>\"Today, you can look directly into every detail \u2013 for example when creating a BWA or cost\/income statement. Example travel expenses: You see that there was a hotel booking, click on it and immediately see the receipt. The same applies to enterprise resource planning.\" Michael Reinhardt almost goes into raptures when he calculates how much time and effort digitization saves employees month after month: \"Sometimes I can't even believe how many documents we process, because everything runs completely silently in the background, with high performance and stability.\"<\/p>\n\n\n\n<p>With the enaio\u00ae ECM, the entire document flow in accounting has been significantly simplified for all integrated systems. In addition, an audit-proof archive was implemented, which made manual filing of individual documents unnecessary from then on. All documents are now automatically archived as part of the invoice approval process. With the help of the digital long-term archive and the integrated full-text search, every document can now be found in the shortest possible time \u2013 this still ensures transparency and efficiency throughout expert's own invoice management.<\/p>\n\n\n<div  class=\"spacer_wrap \" aria-hidden=\"true\"><div class=\"wp-block-spacer inner-sm\" style=\"height:0\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-md\" style=\"height:calc(8.4rem * 0.25)\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-lg\" style=\"height:calc(8.4rem * 0.5)\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-xl\" style=\"height:8.4rem\" aria-hidden=\"true\"><\/div><\/div><\/div>\n<\/div>\n<\/div>\n\n\n<div class=\"wp-block-media-text is-stacked-on-mobile is-image-fill-element has-color-62-color has-color-12-background-color has-text-color has-background has-link-color wp-elements-addf2242671ed89b307322256cac603f\" style=\"grid-template-columns:40% auto\"><figure class=\"wp-block-media-text__media\"><img decoding=\"async\" width=\"602\" height=\"895\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/01\/michael-reinhardt-expert.jpg\" alt=\"Michael Reinhardt from expert\" class=\"wp-image-379531 size-full\" style=\"object-position:48% 23%\" srcset=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/01\/michael-reinhardt-expert.jpg 602w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2023\/01\/michael-reinhardt-expert-202x300.jpg 202w\" sizes=\"(max-width: 602px) 100vw, 602px\" \/><\/figure><div class=\"wp-block-media-text__content\">\n<p id=\"greyd-69fc469876397\" class=\"has-text-align-left gs_5UbbU0\" style=\"font-size:1.3em\"><strong>\"enaio\u00ae is an integral part of our shareholders' IT solutions, i.e., in our enterprise resource planning system and also in our collaboration with shareholders in central client accounting.\"<\/strong><\/p>\n\n\n\n<p class=\"has-text-align-left gs_5TaNAa\">Michael Reinhardt, Head of the expert shareholder IT department<\/p>\n<\/div><\/div>\n\n\n<div  class=\"gs_0CkwyG row_wrap has-background\"><div id='bg_69fc46987d5ee' class='greyd-background bg_full'>\n\t\t\t\t\t\t\t\t<div class='bg_color'><\/div><div class='bg_image' ><\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n<div class=\"wp-block-columns row_l has-color-23-background-color has-background is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\" id=\"solutions\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\" style=\"padding-top:var(--wp--preset--spacing--80);padding-bottom:var(--wp--preset--spacing--80)\">\n<div class=\"wp-block-greyd-accordion gs_rPnvDJ  client-accordeon\" data-autoclose=\"false\" data-openfirst=\"true\">\n<div class=\"wp-block-greyd-accordion-item\"><button class=\"wp-block-greyd-accordion__title\" role=\"button\" type=\"button\" aria-expanded=\"false\" aria-controls=\"sect-iebm-1\" id=\"title-iebm-1\"><span><strong>Electronic archiving<\/strong><\/span><span class=\"icon icon-normal icon_plus_alt\" aria-hidden=\"true\"><\/span><span class=\"icon icon-active icon_minus_alt\" aria-hidden=\"true\"><\/span><\/button><div class=\"wp-block-greyd-accordion__content\" role=\"region\" id=\"sect-iebm-1\" aria-labelledby=\"title-iebm-1\" hidden>\n<p>expert SE uses the electronic archiving of enaio\u00ae. This ensures audit-proof and secure long-term archiving.<\/p>\n\n\n\n<div class=\"wp-block-greyd-buttons\">\n<a  href=\"https:\/\/www.optimal-systems.de\/en\/products\/enaio\/solutions\/digital-archiving-with-enaio\" title=\"https:\/\/www.optimal-systems.de\/en\/products\/enaio\/solutions\/digital-archiving-with-enaio\" class=\"button is-style-sec gs_AoItbL is-size-small\"><span class=\"arrow_back\" style=\"vertical-align:middle;font-size:100%;margin-right:10px\" aria-hidden=\"true\"><\/span><span style=\"flex:1\">Switch to the \"Electronic archiving\" solution<\/span><\/a>\n<\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-greyd-accordion-item\"><button class=\"wp-block-greyd-accordion__title\" role=\"button\" type=\"button\" aria-expanded=\"false\" aria-controls=\"sect-iebm-2\" id=\"title-iebm-2\"><span><strong>Incoming invoice workflow<\/strong><\/span><span class=\"icon icon-normal icon_plus_alt\" aria-hidden=\"true\"><\/span><span class=\"icon icon-active icon_minus_alt\" aria-hidden=\"true\"><\/span><\/button><div class=\"wp-block-greyd-accordion__content\" role=\"region\" id=\"sect-iebm-2\" aria-labelledby=\"title-iebm-2\" hidden>\n<p class=\"has-color-62-background-color has-background\">Automatically read, index, forward and check data: The invoice receipt workflow ensures transparency, flexibility and shorter processes.<\/p>\n\n\n\n<div class=\"wp-block-greyd-buttons\">\n<a  href=\"https:\/\/www.optimal-systems.de\/en\/digitalization\/blog\/digital-vacation-request-paperless-and-fast-thanks-to-ecm-workflow\" class=\"button is-style-sec gs_treGGo is-size-small\"><span class=\"arrow_back\" style=\"vertical-align:middle;font-size:100%;margin-right:10px\" aria-hidden=\"true\"><\/span><span style=\"flex:1\">More about workflows<\/span><\/a>\n<\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-greyd-accordion-item\"><button class=\"wp-block-greyd-accordion__title\" role=\"button\" type=\"button\" aria-expanded=\"false\" aria-controls=\"sect-iebm-3\" id=\"title-iebm-3\"><span><strong>Automatic<\/strong> e-mail archiving<\/span><span class=\"icon icon-normal icon_plus_alt\" aria-hidden=\"true\"><\/span><span class=\"icon icon-active icon_minus_alt\" aria-hidden=\"true\"><\/span><\/button><div class=\"wp-block-greyd-accordion__content\" role=\"region\" id=\"sect-iebm-3\" aria-labelledby=\"title-iebm-3\" hidden>\n<p>Secure and automated e-mail archiving will increase the efficiency and functionality of e-mail management at expert SE.<\/p>\n\n\n\n<div class=\"wp-block-greyd-buttons\">\n<a  href=\"https:\/\/www.optimal-systems.de\/en\/products\/enaio\/solutions\/email-management-and-outlook-integration\" title=\"https:\/\/www.optimal-systems.de\/en\/products\/enaio\/solutions\/email-management-and-outlook-integration\" class=\"button is-style-sec gs_1yLqLi is-size-small\"><span class=\"arrow_back\" style=\"vertical-align:middle;font-size:100%;margin-right:10px\" aria-hidden=\"true\"><\/span><span style=\"flex:1\">Switch to the \"Manage and archive e-mails with enaio\u00ae\" solution<\/span><\/a>\n<\/div>\n<\/div><\/div>\n<style class=\"greyd-styles\">.gs_rPnvDJ .wp-block-greyd-accordion-item { --accord-title-bg-color: var(--wp--preset--color--color-62); --accord-title-text-color: var(--wp--preset--color--color-11); --accord-bg-color: var(--wp--preset--color--color-62); } <\/style><style class=\"greyd-styles\">. { --accord-title-bg-color: var(--wp--preset--color--color-62); --accord-title-text-color: var(--wp--preset--color--color-11); --accord-bg-color: var(--wp--preset--color--color-62); } <\/style><\/div>\n\n\n\n<div class=\"wp-block-greyd-buttons alignleft\">\n<a  href=\"https:\/\/www.optimal-systems.de\/en\/products\/enaio#filter\" class=\"button  gs_OPXv4W \">Discover more solutions<\/a>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_SbJonl row_wrap\">\n<div class=\"wp-block-columns are-vertically-aligned-center row_xxl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\" id=\"result\">\n<div class=\"wp-block-column is-vertically-aligned-center col-12 col-sm-4 is-layout-flow wp-block-column-is-layout-flow\"><div class=\"wp-block-image \">\n<figure class=\"aligncenter size-full gs_QMnEHu\"><img decoding=\"async\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2025\/04\/woman-with-laptop-sitting-on-document-folder-with-folders-in-the-back_enaio.svg\" alt=\"Drawing of a woman sitting with her laptop on huge paper files\" class=\"wp-image-403056\" style=\"object-fit:cover\"\/><\/figure>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\"><div  class=\"spacer_wrap \" aria-hidden=\"true\"><div class=\"wp-block-spacer inner-sm\" style=\"height:0\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-md\" style=\"height:calc(8.4rem * 0.25)\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-lg\" style=\"height:calc(8.4rem * 0.5)\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-xl\" style=\"height:8.4rem\" aria-hidden=\"true\"><\/div><\/div>\n\n\n<p class=\"has-color-12-color has-text-color has-link-color wp-elements-d103c0161526dc9bdbcfd95c247b38f5\" style=\"letter-spacing:0.05rem;text-transform:uppercase\">Project result<\/p>\n\n\n\n<h3 class=\"wp-block-heading gs_9onh6w\" id=\"h-80-percent-paper-savings\"><strong>80 percent paper savings<\/strong><\/h3>\n\n\n\n<p>The project of expert Warenvertrieb GmbH with enaio\u00ae led to a comprehensive digitalization of the document flow, which reduced paper consumption by at least 80 percent. The introduction of the digital archive \"O.S.C.AR\" has considerably accelerated access to documents \u2013 and the time savings in document processing have also been shown to increase in measurable terms:<\/p>\n\n\n\n<p>If you take a study by the University of Leipzig as a basis, according to which the manual processing of a single document takes around three minutes from receipt to filing, the time saving for everyone involved is obvious: With around 10.5 million documents that have been archived since the Enterprise Content Management (ECM) solution was implemented, the time saved would correspond to the enormous amount of around 65,000 working days, according to the study.<\/p>\n\n\n\n<p>Integration into the ERP system also enabled efficient access to archived documents. The digitalization of the payment approval process and the introduction of automated e-mail archiving also helped to increase efficiency and process transparency. <br><br>Last but not least, the project achieved audit-proof archiving and improved collaboration with the shareholders.<\/p>\n\n\n\n<p>Today, expert operates one of the largest and most complex enaio\u00ae installations with over 300 enaio\u00ae clients in the markets and five enaio\u00ae servers in a multi-server landscape.<\/p>\n\n\n<div  class=\"spacer_wrap \" aria-hidden=\"true\"><div class=\"wp-block-spacer inner-sm\" style=\"height:0\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-md\" style=\"height:calc(8.4rem * 0.25)\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-lg\" style=\"height:calc(8.4rem * 0.5)\" aria-hidden=\"true\"><\/div><div class=\"wp-block-spacer inner-xl\" style=\"height:8.4rem\" aria-hidden=\"true\"><\/div><\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n\n\n<div  class=\"gs_oPrbYj row_wrap\">\n<div class=\"wp-block-columns row_xxl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto col-md-auto col-lg-auto is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:25%;width:25%\"><\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-12 col-md-10 col-lg-8 is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:50%;width:50%\">\n<h2 class=\"wp-block-heading has-text-align-center dyn\" id=\"h-haben-sie-noch-fragen-nehmen-sie-kontakt-mit-uns-auf\">expert inspired you?<br>Get in touch with us!<\/h2>\n\n\n\n<p class=\"has-text-align-center dyn\" id=\"h-haben-sie-noch-fragen-nehmen-sie-kontakt-mit-uns-auf\"><noscript class=\"ninja-forms-noscript-message\">\n\tNotice: JavaScript is required for this content.<\/noscript>\n<style>\n\n        \/* PLUGIN WIDE STYLES *\/\n    \n        .nf-response-msg {\n                                    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