{"id":56479,"date":"2019-03-12T16:10:41","date_gmt":"2019-03-12T15:10:41","guid":{"rendered":"https:\/\/www.optimal-systems.de\/?post_type=solutions&#038;p=56479"},"modified":"2026-06-11T13:58:49","modified_gmt":"2026-06-11T11:58:49","slug":"enaio-colab","status":"publish","type":"enaio","link":"https:\/\/www.optimal-systems.de\/en\/products\/enaio\/solutions\/enaio-colab","title":{"rendered":"enaio\u00ae coLab"},"content":{"rendered":"<div  class=\"gs_GoPq98 row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>Solution: enaio\u00ae coLab<\/p>\n\n\n\n<h1 class=\"wp-block-heading\" id=\"h-enable-digital-project-work-with-enaio-colab\">Enable digital project work with enaio<sup>\u00ae<\/sup> coLab<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-new-collaboration-tool\"><small>The new collaboration tool<\/small><\/h2>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_iwEaXK row_wrap has-background\"><div id='bg_6a405958c3f49' class='greyd-background bg_full'>\n\t\t\t\t\t\t\t\t<div class='bg_gradient'><\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n<div class=\"wp-block-columns row_xl has-background is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\" style=\"background:linear-gradient(0deg,var(--color23) 0%,var(--color62) 100%)\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>Organize joint projects, share documents, exchange information:&nbsp;<strong>enaio\u00ae coLab<\/strong>&nbsp;offers this and much more. The tool is deployed as an extension to the enterprise content management software from enaio\u00ae and is a digitally managed collaboration solution that encourages company-wide cooperation, regardless of location.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>You can use the enaio\u00ae coLab Web client to access, edit, and share documents in virtual project rooms. You can also organize your tasks together with task lists. Experience a new form of digital teamwork with enaio\u00ae coLab.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-md-auto col-lg-auto is-layout-flow wp-block-column-is-layout-flow\" style=\"padding-top:var(--wp--preset--spacing--50);padding-bottom:var(--wp--preset--spacing--50)\">\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"enaio\u00ae coLab \u2013 Document Sharing &amp; Collaboration by OPTIMAL SYSTEMS (engl.)\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/_YN6e3mdx2M?feature=oembed&enablejsapi=1&origin=https:\/\/www.optimal-systems.de\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_ov9lAu row_wrap has-background\"><div id='bg_6a405958c4472' class='greyd-background bg_full'>\n\t\t\t\t\t\t\t\t<div class='bg_gradient'><\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n<div class=\"wp-block-columns row_xl has-background is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\" style=\"background:linear-gradient(0deg,var(--color23) 0%,var(--color62) 100%)\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<h3 class=\"wp-block-heading\" id=\"h-collective-task-management\">Collective task management<\/h3>\n\n\n\n<p>within team projects and taking external members into account<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<h3 class=\"wp-block-heading\" id=\"h-comprehensive-data-security\">Comprehensive data security<\/h3>\n\n\n\n<p>thanks to encrypted communication and a security system integrated into each project<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<h3 class=\"wp-block-heading\" id=\"h-all-project-documents-available\">All project documents available<\/h3>\n\n\n\n<p>Integrate documents from ECM into project rooms<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_7dxFT2 row_wrap has-background\"><div id='bg_6a405958c4793' class='greyd-background bg_full'>\n\t\t\t\t\t\t\t\t<div class='bg_color'><\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n<div class=\"wp-block-columns row_xl has-color-23-background-color has-background is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-auto col-lg-8 is-layout-flow wp-block-column-is-layout-flow\">\n<iframe loading=\"lazy\" width=\"560\" height=\"315\" src=\"https:\/\/www.youtube-nocookie.com\/embed\/fmGN7R3ONxk?si=9-Rpd_UYnkGW_Vn7&rel=0&enablejsapi=1\" title=\"YouTube video player\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_J3jvSK row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-center col-12 col-sm-6 col-md-8 is-layout-flow wp-block-column-is-layout-flow\">\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;6a405958c54e5&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"6a405958c54e5\" class=\"wp-block-image size-large wp-lightbox-container\"><img decoding=\"async\" width=\"1024\" height=\"479\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraum-1024x479.png\" alt=\"Project dashboard showing members, room messages, assigned tasks, and a button to create a new message on the right.\" class=\"wp-image-410122\" srcset=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraum-1024x479.png 1024w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraum-300x140.png 300w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraum-768x359.png 768w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraum-1536x718.png 1536w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraum.png 1886w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"state.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\" id=\"h-keep-an-eye-on-projects\">Keep an eye on projects<\/h2>\n\n\n\n<p>With enaio\u00ae coLab, you can manage your projects easily and conveniently.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_MmMgP2 row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-center col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\" id=\"h-project-rooms-for-more-teamwork\">Project rooms for more teamwork <\/h2>\n\n\n\n<p>Keep everything in view and up to date. Shared documents are always up-to-date and archived in an audit-proof manner.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center col-12 col-sm-6 col-md-8 is-layout-flow wp-block-column-is-layout-flow\">\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;6a405958c5eec&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"6a405958c5eec\" class=\"wp-block-image size-large wp-lightbox-container\"><img decoding=\"async\" width=\"1024\" height=\"496\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraeume-1024x496.jpg\" alt=\"Project management dashboard in German with nine project cards in a grid and a left sidebar. Cards show title, status, tasks, and icon.\" class=\"wp-image-410115\" srcset=\"https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraeume-1024x496.jpg 1024w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraeume-300x145.jpg 300w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraeume-768x372.jpg 768w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraeume-1536x744.jpg 1536w, https:\/\/www.optimal-systems.de\/wp-content\/uploads\/2026\/01\/enaio-colab-projektraeume.jpg 1848w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"state.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_OeCc1H row_wrap\">\n<div class=\"wp-block-columns row_xl is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 is-layout-flow wp-block-column-is-layout-flow\">\n<h3 class=\"wp-block-heading\" id=\"h-flexible-document-management-with-your-customers-business-partners-and-suppliers\"><strong>Flexible document management with your customers, business partners and suppliers<\/strong><\/h3>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>Our document sharing tool enaio\u00ae coLab supports you in providing information to your contacts. You can easily integrate it into your enaio\u00ae landscape.<\/p>\n\n\n\n<p><strong>Example:<\/strong> A construction company is in close contact with you regarding a construction project. Numerous documents are sent back and forth: Building permits, structural calculations, construction execution plans, inspection reports. Corrections are made here, comments are added there.<\/p>\n\n\n\n<p>With enaio\u00ae coLab, you no longer have to laboriously collect edits and comments or send them back and forth.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<p>This is because all documents are listed <strong>in a clearly structured folder and register system<\/strong> in the project room. Is there a new version of the acceptance report from the inspection engineer? He simply replaces the old document with the new one \u2013 and you have the <strong>current version<\/strong> archived directly in enaio\u00ae. Do you still have comments on individual details? Simply use the <strong>notes function in the preview view<\/strong>.<\/p>\n\n\n\n<p>Whether project, customer or supplier files, annual reports, minutes or e-mails: you and your contacts have access to your stored information via enaio\u00ae coLab. At any time, from anywhere.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_hROJmM row_wrap has-background\"><div id='bg_6a405958c6c71' class='greyd-background bg_full'>\n\t\t\t\t\t\t\t\t<div class='bg_gradient'><\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n<div class=\"wp-block-columns row_xl has-background is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\" style=\"background:linear-gradient(0deg,var(--color23) 0%,var(--color62) 100%)\">\n<div class=\"wp-block-column col-12 col-sm-auto is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\" id=\"h-efficient-collaboration-with-colleagues-and-employees\">Efficient collaboration with colleagues and employees<\/h2>\n\n\n\n<p>enaio\u00ae coLab also enables the intelligent sharing of documents within companies and public administrations.<\/p>\n\n\n\n<p><strong>Advantage:<\/strong> You do not need enaio\u00ae licenses for all employees to enable the exchange of documents. One registration is enough \u2013 and you can share your documents with colleagues immediately.<\/p>\n\n\n\n<p>As part of project work, enaio\u00ae coLab also allows you to link documents to <strong>tasks<\/strong> and assign them to one or more people.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\" id=\"h-highlights-and-functions-of-the-document-sharing-tool-enaio-colab\">Highlights and functions of the document sharing tool enaio\u00ae coLab<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Link enaio\u00ae folders and enaio\u00ae registers with project rooms<\/li>\n\n\n\n<li>Make enaio\u00ae documents available to external project participants thanks to file sharing<\/li>\n\n\n\n<li>Upload, edit and replace multiple documents at the same time<\/li>\n\n\n\n<li>Manage simple tasks and task groups<\/li>\n\n\n\n<li>Compose messages within project rooms<\/li>\n\n\n\n<li>Customize the user interface as you wish and in corporate design<\/li>\n\n\n\n<li>Work securely thanks to rights management, encryption and automated virus scan during upload<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n<div  class=\"gs_Z1epVj row_wrap\">\n<div class=\"wp-block-columns row_l is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column col-12 is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:50%;width:50%\">\n<h2 class=\"wp-block-heading has-text-align-center dyn\" id=\"h-do-you-have-any-further-questions\">Do you have any further questions?<\/h2>\n\n\n<p><noscript class=\"ninja-forms-noscript-message\">\n\tNotice: JavaScript is required for this content.<\/noscript>\n<style>\n\n        \/* PLUGIN WIDE STYLES *\/\n    \n        .nf-response-msg {\n                                    margin:4.2rem 0 4.2rem;\n                    }\n    <\/style><div id=\"nf-form-20-cont\" class=\"nf-form-cont\" aria-live=\"polite\" aria-labelledby=\"nf-form-title-20\" aria-describedby=\"nf-form-errors-20\" role=\"form\">\n\n    <div class=\"nf-loading-spinner\"><\/div>\n\n<\/div>\n        <!-- That data is being printed as a workaround to page builders reordering the order of the scripts loaded-->\n        <script>var formDisplay=1;var nfForms=nfForms||[];var form=[];form.id='20';form.settings={\"objectType\":\"Form Setting\",\"editActive\":true,\"title\":\"Allgemeines Kontaktformular-EN\",\"created_at\":\"2019-11-22 09:33:32\",\"form_title\":\"Allgemeines Kontaktformular-EN\",\"default_label_pos\":\"above\",\"show_title\":\"0\",\"clear_complete\":\"1\",\"hide_complete\":\"1\",\"logged_in\":\"0\",\"wrapper_class\":\"\",\"element_class\":\"\",\"key\":\"os-kontakt-allgemein-en\",\"add_submit\":\"0\",\"changeEmailErrorMsg\":\"Please enter a valid e-mail address!\",\"changeDateErrorMsg\":\"Please enter a valid date!\",\"confirmFieldErrorMsg\":\"These fields must match!\",\"fieldNumberNumMinError\":\"Number Min 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