From vision to reality:
Paper-free Management Made Possible

You can rely on the 20 years of expertise that the OPTIMAL SYSTEMS site in Hanover has to offer.

Designing Digital Administration

What was a mere vision 20 years ago has since become a reality: Paper-free office setups are gaining more and more traction in the field of public administration. Cumbersome old file folders are increasingly being replaced by electronic records that accelerate old workflows.

OPTIMAL SYSTEMS Vertriebsgesellschaft mbH Hannover has been a pioneer in the field of enterprise content management (ECM) from the very start. Our mission has always been to make digital administration a reality, thereby enabling greater transparency, proximity to citizens, and openness in general. Our enaio® software has been implemented over 650 times – and the number of installations is constantly increasing.

By our own estimates, we are the market leader in the nation’s districts as well as the independent cities outside of them, with a market share of over 35 percent in Germany. Moreover, many cities within districts, churches, and additional institutions with functions related to public administration number among our customers. 25 Job Centers across Germany are already working with enaio®.

We aren’t resting on our laurels, though – we work each day to make our solutions even more convenient and adapt them to our customers’ needs. One of our special assets lies in our outstanding range of interfaces for municipal specialist procedures.

Our top solutions

Efficient, multifaceted, and customizable.

General records management

Immigration Authority

Job Centers

Social welfare office

Digital invoices with ZUGFeRD

Our Customers Have Trusted us for Years

Public administration bodies have chosen OPTIMAL SYSTEMS software over 650 times.
This success motivates us even further.

  • COMRAMO IT Holding

    Customer since 2004

  • Stadt Stadtallendorf

    Customer since 2004

  • Gemeinde Stuhr

    Customer since 2005

  • Städteregion Aachen

    Customer since 2004

  • HannIT

    Customer since 2007

  • VolkswagenStiftung

    Customer since 2006

  • Kreis Nordfriesland

    Customer since 2013

  • Landkreis Marburg-Biedenkopf

    Customer since 2004

  • Stadt Bremerhaven

    Customer since 2004

  • Landkreis Märksich-Oderland

    Customer since 2010

  • Landeshauptstadt Magdeburg

    Customer since 2004


    Customer since 2016

  • Federal Ministry for the Environment

    Customer since 2017

  • Mainarbeit

    Customer since 2014

  • Stadt Regensburg

    Customer since 2004

As an eGovernment service provider, it is imperative for us to take a holistic approach to processes. After the department voiced its request, we started to look for a flexible solution that facilitates successive expansion into a system used across the entire administration.

Andreas Schwanke, Project Manager DMS, HannIT

The solution from OPTIMAL SYSTEMS fit perfectly into the requirement profile of our existing IT infrastructure.

Heino Reinartz, Head of Information Technology, StädteRegion Aachen

Working together.

We’re searching for innovators, planners, and visionaries; in other words, movers and shakers interested in an exciting work environment and supporting our customers along their path to digitalization.

Accept every challenge, create a solution, and celebrate successes together – this is work as it should be.

Ludwig, Content Manager

OPTIMAL SYSTEMS: A flat hierarchy that is truly important to our company culture.

Markus, ECM Consultant

If I can do something more effectively, the whole company and every employee will benefit.

Joanna, Technical Trainer

Our Partners

Strong partners are the key to success. Thanks to our network of technology and solution partners, enaio® is used in all kinds of different scenarios.

  • COMRAMO IT Holding

  • Governikus

  • HannIT

  • ITEBO GmbH

  • Kommunalbit

  • IntraFind Software AG

Your Point of Contact in Hanover

Harro Mrosowsky

Head of Sales

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