Enterprise Information Management.
The perfect solutions for any requirements

Our solutions are as multifaceted as the fields of business and public administration are. The OPTIMAL SYSTEMS site in Dortmund, Germany, doesn’t churn out one-size-fits-all EIM systems; our products are custom-tailored.

Digital service

What do Lödige Industries, the Hamm public utility, the Kindernothilfe charity organization, Simona AG, and Klüh Service Management have in common? Not a whole lot – their spheres of activity, target groups, and company structures vary drastically. However, all of them need a document management system that’s able to tackle the challenges of the contemporary digital world.

What does that involve? Digital information management needs to be adaptable to meet specific customer requirements, all the while upholding a reliable quality standard. This is exactly where the Dortmund OPTIMAL SYSTEMS site comes into play. As a subsidiary of the Berlin-based software company, we’re right at the heart of the German state of North Rhine-Westphalia; we’ve got one foot secured in the local economy and the other firmly planted in the nation’s capital.

Our team of specialists boasts years of expertise and is intimately familiar with the needs of industrial concerns, service providers, and administrative bodies located between the Rhine and Weser rivers. We’re extremely well-networked in the local economy, and we provide solutions as multifaceted as our customers themselves. Our objectives are to link company information and make it available in all the right places.

Our software solutions are proven, resilient, and sophisticated. We serve as a digitalization partner for customers of all sizes. As a subsidiary, we can draw upon nearly 30 years of experience in the OPTIMAL SYSTEMS group. Moreover, we continuously support our customers along their path to implementing the perfect information management – keeping our services personalized all the while. That’s how it’s always been done in our region.

New Location!

Our Dortmund office has been growing ever since its foundation in 2014. It was about time to move to a more spacious location.

Since April 1st, 2019 you can find us at Phoenixseestr. 20, 44263 Dortmund, Germany.

Our top solutions

OPTIMAL SYSTEMS offers solutions for a wide range of scenarios.
Our EIM software can be tailored to your needs.

Glowing Customers – Based on Years of Trust

  • Kindernothilfe

    Customer since 2014

  • Klüh Service Management

    Customer since 2016

  • Stadtwerke Hamm

    Customer since 2015

  • Simona AG

    Customer since 2014

  • Hans-Böckler-Stiftung

    Customer since 2016

  • BMW BKK

    Customer since 2005

  • Albonair

    Customer since 2017

  • Trilux

    Customer since 2017

  • Hochwald Foods

    Customer since 2018

  • Deutsche Institution für Schiedsgerichtsbarkeit

    Customer since 2017

We chose enaio® redline because OPTIMAL SYSTEMS impressed us with factors such as modern and scalable system architecture, a great look and feel, a transparent licensing model, and the best benefit-cost ratio.

Andreas Köster, Database/System Administrator, IMI Hydronic Engineering Deutschland GmbH

With enaio® we will be able to increase transparency throughout the group and achieve better support for work processes in the areas of information management and document management.

Jürgen Koch, Head of IT, SIMONA AG

Your Contacts in Dortmund

Andreas Raithel

Head of Consulting & Pre Sales

Felicia Amelie Blume

Junior Account Manager

Christoph Nölke

Sales Assistant

Working together.

We’re searching for innovators, planners, and visionaries; in other words, movers and shakers interested in an exciting work environment and supporting our customers along their path to digitalization.

Accept every challenge, create a solution, and celebrate successes together – this is work as it should be.

Ludwig, Content Manager

OPTIMAL SYSTEMS: A flat hierarchy that is truly important to our company culture.

Markus, ECM Consultant

If I can do something more effectively, the whole company and every employee will benefit.

Joanna, Technical Trainer

Your contacts in Dortmund



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Petra Blume

Managing Director Branch Office Dortmund

Petra Blume has been addressing information management from leadership positions for 13 years. She has successfully, sustainably ushered many renowned companies into digitalization. Blume has held various positions of responsibility at BAYER AG, including, most recently, a number of years on the Board of Management. She became Managing Director of the OPTIMAL SYSTEMS subsidiary in Dortmund in 2017. Here, Blume is responsible for regional business development, including project implementation.