Hospitals and Rehabilitation Clinics Are in Good Hands with Our Enterprise Content Management (ECM)

Easy access to reliable information is crucial when it comes to medical and administrative applications – that’s why we provide intelligent document management.

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Designing digital healthcare

Trust lays the groundwork for effective medical treatment. When professional doctors, effective medication, and well-planned procedures come together with a focus on patient wellness, patients can rest assured that they’re in good hands.

Trust is also crucial when it comes to software: When hospitals and rehabilitation clinics roll out new IT systems, they need to know they can provide the best-possible treatment. This involves savvy experts, high-performance software, and, above all, support based on a wealth of experience.

OPTIMAL SYSTEMS Vertriebsgesellschaft Berlin has been providing ECM software solutions to hospitals and rehabilitation clinics for over 25 years. We provide our customers with long-term support and know what solutions they need.

Over 100 hospitals rely on our software – they appreciate the fact that our solutions can be integrated into a clinic’s heterogeneous IT landscape. This integration creates a standardized information platform that relieves workloads for medical and administrative personnel by making patient data immediately accessible, accelerating workflows, and optimizing processes.

Our top solutions

OPTIMAL SYSTEMS offers solutions for a wide range of scenarios. 
Our ECM software can be adapted to your needs.

Integration into hospital
information systems

Digital patient records

IHE-compliant software

Discharge reports

Integration into health insurance medical service processes

enaio® for rehabilitation clinics

PACS integration

Glowing Customers Based on Years of Trust

Selected references from the 100+ clinics that use OPTIMAL SYSTEMS software.

  • Diakoniewerk Martha-Maria e.V.

    Customer since 2013

  • Johann-Wolfgang-Goethe-Universitätsklinikum Frankfurt

    Customer since 2007

  • Harzklinikum Dorothea Christiane Erxleben

    Customer since 2004

  • Kinderkrankenhaus auf der Bult Hannover

    Customer since 2014

  • ViDia Kliniken Karlsruhe

    Customer since 2014

  • Universitätsklinikum Schleswig-Holstein

    Customer since 1999

  • Kinderkrankenhaus Wilhelmstift

    Customer since 2010

  • Deutsche Rentenversicherung

    Customer since 2004

  • Mathias Stiftung Rheine

    Customer since 1997

  • Klinikum Friedrichshafen

    Customer since 2013

  • ID Immanuel Diakonie Group

    Customer since 2009

We are gradually constructing a company-wide information logistics platform that ensures transparency and knowledge transfer in our medical and administrative departments.

Dr. Gunther Fritzer, Head of IT, ViDia Kliniken

From a strategic standpoint, the DMS project represents an important optimization measure for the University Hospital.

Mrs. Weger, Project Manager, Universitätsklinikum Frankfurt/Main

For nearly 20 years, OPTIMAL SYSTEMS has served us as a reliable partner for document management and long-term document storage. These operations are crucial components of setting up a hospital that aims to reduce paper use as much as possible.

Dr. Tim Becker, Head of Clinical Procedures, UKSH Gesellschaft für IT Services

Working together.

We’re searching for innovators, planners, and visionaries; in other words, movers and shakers interested in an exciting work environment and supporting our customers along their path to digitalization.

Accept every challenge, create a solution, and celebrate successes together – this is work as it should be.

Ludwig, Content Manager

OPTIMAL SYSTEMS: A flat hierarchy that is truly important to our company culture.

Markus, ECM Consultant

If I can do something more effectively, the whole company and every employee will benefit.

Joanna, Technical Trainer

Our Partners

Strong partners are the key to success. Thanks to our network of technology and solution partners, enaio® is used in all kinds of different scenarios.

  • Thieme Compliance

    Technology partners since 2013

  • Mentana Claimsoft

    Technology partners since 2001

Your Point of Contact in Berlin

Burckhard Romanowski

Director Sales Healthcare



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Karsten Renz

Management, OPTIMAL SYSTEMS Berlin Healthcare

Karsten Renz, Co-founder and CEO of OPTIMAL SYSTEMS, is responsible for strategic company management. He primarily focuses on achieving solid financial growth, continuously optimizing cutting-edge, innovative business processes, and expanding strategic networks. Renz studied computer science with a focus on business at Technische Universität Berlin. During his studies, he worked at the Institute for Space Science at Freie Universität Berlin.