Digital Document Management with ECM
Digital document management made easy: with enaio®. Our software for Enterprise Content Management controls the creation, processing, exchange of, and access to a wide variety of different documents and information between different persons and helps you to control the flow of information optimally – anywhere and at any time.
- Manage all data, information, and documents on a single information platform
- Context-related storage and archiving using intelligent digital objects
- Comprehensive search options, versioning, and functions for collaboration
- Supports deep integration with business software applications and mobile working
- High security standards governing access and authorizations
Professional document management on a single platform
Tailored to the needs and requirements of your organization
Unique variety of interfaces to Office, ERP, business software applications, etc.
Details on Document Management with enaio®
Find and distribute information in enaio®
Managing documents with enaio® by OPTIMAL SYSTEMS provides for efficient information management. In addition to intelligent searching for information and documents, this also includes targeted forwarding and distribution.
Both straightforward and complex functions are available for searching, ranging from one-click full-text search to combined queries and expert queries via multiple object types or hierarchy levels. The search results are clearly displayed in hit lists and can then be filtered.
Using digital workflows you can then distribute your information to other enaio® users, employees or partners using internal links to the documents in the ECM system or to externals as e-mail attachments. Practical reminder tools such as follow-ups and subscriptions further reduce the workload for your employees.
- Rapid, targeted information search via index, full text, storage structure, hit lists, etc.
- Targeted distribution of documents via digital workflows for information, processing or approval
- Internal sending of document links
- External sending of documents per e-mail (native, as PDF or ZIP)
- Follow-up for automatic reminder on deadlines
- Subscription for automatic reminders about work steps and the need to create or modify objects
Archive and protect documents
The storage of information and documents in the ECM system of OPTIMAL SYSTEMS is already equivalent to a simple form of archiving. If information needs to be stored long term, audit-proof archiving with enaio® is the obvious choice. It ensures compliance with all relevant laws and guidelines regarding preservation of evidence and audit security, authenticity of documentation and retention periods. enaio® can therefore be relied upon to help you comply with existing IT compliance and GoBD requirements.
- Straightforward or audit-proof archiving of information and documents
- Electronic signature incorporation for clear proof of origin and authenticity
- Clear rules of access and authorization in one network
- Comprehensive logging of processing histories and processes
Interested in digital document management? Then go to your enaio® live DEMO!