Electronic invoice processing & archiving of invoices with enaio®
Our tailored solution for invoice receipt is based on the solution platform enaio® and is as fast and reliable as required. Invoices received by post are scanned for digital entry, either in a batch using the enaio® input component or in small quantities directly on the workstation. Capturing with enaio® offers a high level of automation when scanning and collating documents. Index data is also extracted automatically. Where necessary, the scanned documents can then be transferred for classification.
Alongside use in invoice receipt with paper documents, enaio® can also perform the archiving and administration of electronic invoice receipt – regardless of the file format (e.g. PDF or XML). The new standard invoice exchange format ZUGFeRD.
For targeted delivery, invoices are assigned to individual business transactions following entry and identification and then passed to electronic workflows. The workflows transfer the data to the responsible employees for further processing, are edited by them, and then archived on an audit-proof basis.
For a data comparison with the ERP system, the results can be automatically transferred to the leading system within a workflow using standard interfaces. In addition, all documents on individual posting records can be displayed directly in the relevant ERP system (image enabling). Dunning deadlines and retention periods in the system ensure that deadlines are complied with and that tasks are not forgotten. The processing status of the documents can be tracked in enaio® at all times.
After the business transactions are finally completed, the documents are archived in enaio®. Once the process chain is closed and data has been archived to suitable media, all documents are stored on a GoBD-compliant and audit-proof basis.